Payroll Manager (StaffingGo Software )

Key Responsibilities:

• Payroll Operations

1. Ensure accurate and timely processing and release of employee salaries.
2. Validate payroll inputs submitted by the team to ensure error-free salary processing.
3. Ensure timely preparation of payroll input files, upload of inputs into payroll system, and validation of pay registers and bank files before release by Finance.
4. Monitor and manage payroll-related adjustments, ensuring timely updates in the systems and all related trackers.
5. Conduct regular validation of salary structures, minimum wage compliance and payroll processes for compliances and process efficacy. Employee Lifecycle Management
6. Manage timely and accurate Full & Final settlements for exiting employees.
7. Monitor employee exits, contract extensions, payroll queries, and pending payouts to ensure timely closure.
8. Prepare and circulate monthly leave balance reports as per client-specific leave policies.
9. Calculate gratuity and leave encashment payouts and coordinate approvals with relevant business stakeholders.

• Stakeholder Management & Coordination

1. Coordinate with internal and external stakeholders to resolve pending approvals and prevent payroll delays.
2. Address client queries related to payroll operations, statutory requirements, labour codes, and compliance matters.
3. Participate in new client onboarding discussions and ensure smooth transition and briefing to the operations account owner. Reporting & Reconciliation
4. Consolidate and publish monthly payroll inputs and records for internal reference and audit purposes.
5. Perform monthly salary payment reconciliations and share payroll cost reports with the planning team.
6. Closely monitor pending timesheets and drive timely follow-ups and closures. Compliance & Audit Support
7. Ensure adherence to Client level compliance requirements and timelines.
8. Coordinate with internal team members for timely and accurate submission of audit documents.
9. Support internal finance audits and compliance reviews by providing required documentation and information.
10. Stay updated on labour laws, payroll regulations, and statutory changes impacting payroll operations.

Team Leadership:

1. Guide, mentor, and support the payroll operations team in achieving defined service levels and operational goals to improve employee experience.
2. Drive process improvements to enhance payroll accuracy and efficiency.
3. Ensure operational activities are completed within defined timelines and quality standards.

Skills & Qualifications

• Essential Skills

1. Hands-on experience in timesheet- based payroll processing including salary processing, statutory compliances, full & final settlements, leave management, and payroll reconciliations.
2. Strong understanding of labour laws, payroll regulations, gratuity, leave encashment and other statutory requirements.
3. Excellent verbal and written communication skills.
4. Prior experience in employee and client-facing roles is mandatory.
5. Advanced proficiency in Microsoft Excel and payroll reporting.
6. Strong analytical, problem-solving, and stakeholder management skills.
7. Ability to manage multiple priorities while maintaining accuracy and

compliance.

• Experience

1. 7-10 years of experience in payroll operations, with at least 23 years in a team management or supervisory role.
2. Experience managing payroll and operations within the contract staffing/flexi staffing industry.
3. Experience working on payroll platforms and HRMS applications; hands-on experience processing payroll inputs on the Staffingo tool is preferred