Payroll Officer

Role Description

We are seeking a highly organized, detail-oriented, and responsible Payroll Officer to support the accurate and timely administration of payroll processes. The role involves preparing payroll information, maintaining employee records, processing payroll-related documentation, and ensuring compliance with applicable policies, statutory requirements, and internal procedures.

Key responsibilities include:

• Processing monthly payroll accurately and within established timelines.
• Maintaining accurate employee payroll records, including salaries, allowances, deductions, leave, attendance, and other payroll-related information.
• Reviewing payroll data and verifying calculations, adjustments, reimbursements, and deductions.
• Supporting the administration of statutory contributions, tax-related requirements, and other payroll obligations.
• Preparing payroll reports, summaries, statements, and supporting documentation.
• Responding to employee queries regarding salaries, payslips, deductions, leave, benefits, and other payroll matters.
• Coordinating with HR, Finance, and relevant departments to resolve payroll discrepancies and ensure accurate information.
• Maintaining confidential payroll records and ensuring appropriate data protection and access controls.
• Assisting with payroll reconciliations, audits, and periodic reporting.
• Monitoring changes in payroll-related regulations, policies, and statutory requirements.
• Supporting the improvement and standardization of payroll processes, systems, and documentation.

Qualifications

• Diploma or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline.
• Good understanding of payroll processes, employee compensation, deductions, benefits, and statutory requirements.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and high level of accuracy when handling payroll information.
• Proficiency in Microsoft Excel and other payroll, HR, or accounting software.
• Strong organizational and time-management skills with the ability to meet strict payroll deadlines.
• Good written and verbal communication skills with the ability to handle employee queries professionally.
• Strong understanding of confidentiality and data protection when handling sensitive employee information.
• Ability to identify discrepancies, investigate issues, and maintain accurate payroll records.
• Ability to work independently as well as collaboratively with HR, Finance, and other departments.
• High level of integrity, reliability, accountability, and professionalism.