Payroll Officer

1. Payroll Processing

• Prepare and process payroll on a regular schedule.
• Calculate employee salaries, wages, overtime, allowances, and incentives.
• Ensure timely and accurate payment of employees.

2. Timekeeping and Attendance Administration

• Review and validate attendance records.
• Verify leaves, absences, tardiness, and overtime.
• Coordinate with department heads regarding payroll-related attendance issues.

3. Statutory Compliance

• Compute and deduct mandatory contributions and taxes.

• Ensure accurate remittance of:

  • SSS
  • PhilHealth
  • Pag-IBIG
  • Withholding Tax

• Keep updated with changes in labor and tax regulations.

4. Payroll Data Management

• Maintain accurate employee payroll records.
• Update employee information such as salary adjustments, promotions, transfers, and deductions.
• Ensure confidentiality of employee payroll data.

5. Employee Support

• Respond to payroll-related inquiries and concerns.
• Explain payroll computations, deductions, and benefits to employees.
• Resolve payroll discrepancies in a timely manner.

6. Final Pay and Benefits Processing

• Prepare final pay computation for resigned or terminated employees.
• Process separation pay, tax refunds, and other exit-related payments.
• Coordinate with HR and Finance regarding employee clearances.

7. Reporting and Reconciliation

• Prepare payroll reports and summaries for management.
• Reconcile payroll accounts and investigate discrepancies.
• Support internal and external audits by providing payroll records and documentation.

8. System and Process Improvement

• Assist in payroll system implementation or upgrades.
• Identify opportunities to improve payroll processes and controls.
• Ensure data integrity within payroll systems.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field.
• Knowledgeable in payroll systems and Microsoft Excel.
• Familiar with Philippine labor laws and statutory requirements (SSS, PhilHealth, Pag-IBIG, and BIR regulations).
• Detail-oriented with excellent analytical and communication skills.
• Able to work under pressure and meet payroll deadlines.
• Willing to work in Mandaluyong City