Payroll Operations Analyst

Job Title: Payroll Operations Analyst

FLSA Status: Non-exempt/hourly

About us

Physicians East, P.A.is a team of skilled healthcare professionals united to meet the challenge of delivering quality, cost-efficient, comprehensive healthcare to the people of Eastern North Carolina.

Location & commitments

Full-time role based at our Greenville (other) location, Monday-Friday, 8a.m. – 5 p.m.

Overtime may be required to ensure employees are taken care of, tasks are completed, and calls are returned in a timely manner.

Weekend work is rare but can occasionally be necessary.

Supervision Received: Reports to Accounting Manager.

Supervision Exercised: None.

Typical Physical Demands: Requires sitting for long periods of time. Some bending and stretching required. Working under stress and use of telephone and copier required. Manual dexterity required for use of calculator and computer keyboard.

Typical Working Conditions:

Work is performed in an office environment. This position involves frequent contact with staff, and the public.

About the role

Maintains a high level of expertise and knowledge in Payroll Operations, as well as Physicians East, P.A. policies and procedures and applicable federal and state payroll regulations. Responsible for the accurate, timely, and compliant processing of payroll, including auditing, reporting, reconciliations, and maintenance of payroll data within the ADP Workforce Now system. Provides support for related accounting, benefits, and provider onboarding activities, including payroll reporting, employee benefits administration, and provider credentialing and enrollment processes as assigned. Credentialing experience is preferred but not required, and training will be provided.

Responsibilities

• Ensures accurate and timely production of the biweekly (hourly) and semimonthly (salary) single state (NC) payrolls of the practice to include review, verification and auditing of processing forms, records, and documents.
• Data Entry and verification of payroll related information of New Hires.
• Process terminations timely and accurately, including calculations of final pay and accrued time off.
• Complete complex payroll operations functions: calculate, review, verify and post an array of payroll data such as gross pay, stipends and supplemental earnings, retroactive payments, hours, tax withholding, pre- and post-tax deductions, maintenance of accrued leave plans, and taxable fringe benefits reporting and wage garnishments.
• Verification and reconciliation of quarterly/annual filings by ADP tax filing service.
• Production and review of all W2/W2C forms to include final year-end adjusting entries.
• Responds to DOL multiple worksite reports, current employment statistics, and other agency reports related to payroll operations.
• Coordinates with HRIS Specialist and other HR team members in overall utilization and maintenance of ADP Workforce Now system to include training of manager self-service and employee self-service users.
• Serves as the Security Master in ADP Workforce Now.
• Assists the CFO with month-end payroll reporting.
• Supports administration of employee benefits programs, including retirement plans, health and welfare benefits, employee enrollments, status changes, and terminations, as assigned. (401K administration experience not required but is preferred.)
• Assists with benefits-related communications, new hire orientation, open enrollment activities, and employee education regarding available benefit programs.
• Maintains benefit-related records and documentation and supports compliance with applicable policies, procedures, and regulatory requirements.
• Reconciles all monthly benefits invoices.
• Tracks all uncollected deductions from employees on unpaid leaves and establishes repayment plans upon their return.
• Directs all files uploaded to the ADP Document Cloud to their appropriate folder.
• Coordinates with Accounting Manager for research and reconciliation of payroll GL accounts.
• Produces an array of standard monthly payroll operations reports as well as ad-hoc reporting for practice management.
• Assists with provider credentialing and enrollment activities, including maintaining provider records and supporting applications, renewals, and payer enrollments.
• Coordinates with providers, practice leadership, and external agencies to support credentialing and onboarding processes. Credentialing experience is preferred but not required; training will be provided.
• Provides support to the Accounting Department through account research, reconciliations, audit support, reporting, and other related projects as assigned.

Candidate requirements

COMPUTER SOFTWARE UTILIZED: ADP Workforce Now (WFN) suite, Office365 (Word, Excel, Outlook, etc.)

EDUCATION:Associates degree in the field of accounting, finance or business is preferred. Consideration will also be given to candidates with substantial relevant experience.

EXPERIENCE REQUIRED:

• Minimum four (4) years full-cycle payroll processing experience required.

• Candidates with proven experience with ADP Workforce Now (WFN) experience is ideal. Similar complex payroll systems will also be considered.

• Must have strong computer experience.

• Must have experience with payroll database reporting tools.

• An advanced knowledge of MS Excel including pivot tables, lookups, and logical formulas is an advantage.

• Ability to organize, maintain and analyze large amounts of information and to prioritize tasks to meet critical deadlines.

• Excellent verbal and written communication skills.

• Knowledge of State and Federal regulations regarding payroll operations (IRS, FLSA, Section 125, Fringe benefits, etc.).

• FPP/CPP certification is ideal but is not required.

• Must have a strong sense of team commitment, which includes meeting deadlines, punctuality and excellent follow-through and feedback.

• Skill in exercising sound judgement and discretion to achieve objectives all while maintaining strict confidentiality standards.

• Ability to form positive and collaborative relationships with peers at all levels within the practice.

• Must possess exceptional interpersonal communication skills and have the ability to create a favorable impression for the organization.

Affirmative Action/EEO statement

Physicians East, P.A.is an equal opportunity employer and will not discriminate against any applicant or employee on the basis of age, race, color, ethnicity, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity, which includes status as a transgender individual), national origin or ancestry, citizenship, past, current, or prospective service in the uniformed services, genetic information (including family medical history), physical or mental disability, or other legally protected status. Reasonable accommodation will be made for persons with disabilities during the application process and/or at the time of employment. Requests for accommodation should be made to the Human Resources Department as early as possible in the application/employment process. Contact HR Office at 252-413-6368 or email [email protected]

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.