Payroll Services Contractor

Who you are

• Proficient with Google Drive tools, including Sheets, GMail, Docs, and Slides
• 2+ years of experience in People Team or a service-related role
• Exceptional attention to detail and ability to prioritize daily responsibilities
• Ability to handle confidential information responsibly and professionally in accordance with departmental policies
• Excellent organizational and follow-through skills to ensure the completion of assigned tasks
• Ability to work in a fast-paced, deadline-driven environment
• Ability to communicate effectively with colleagues and cross-functionally
• Experience working in a high-paced startup environment or SaaS environment
• Prior experience using Rippling
• Prior experience using Sparrow or other leave management platform
• Experience supporting a hybrid team

What the job involves

• At Vestwell, our team makes all the difference. As we grow, we are seeking a Contractor, People Services to join our People Team
• This role will support the administration of the company's HRI system and assist with key operational tasks such as payroll, benefits, and compliance
• Maintain the accuracy and completeness of employee records within our HRIS, Rippling
• Manage the People Ops inbox and handle tier one inquiries such as onboarding, VOE (Verification of Employment), benefits, and leave-related questions
• Escalate complex issues as needed, ensuring they are directed to the appropriate person for resolution
• Provide support for HRIS reporting and internal metrics
• Support the People Services team in the accurate and timely administration of semi-monthly, hourly, and contractor payroll
• Assist the People and Finance teams with state and federal filing requirements
• Help create and maintain job descriptions, ensuring classification and compensation compliance
• Support the People and Compliance teams with gathering necessary data and information for annual reporting, RFPs, and audits in a timely manner
• Manage key benefit compliance tasks, including the maintenance of plan documents and the distribution of SPDs, SPCs, and other required legal notifications
• Maintain Sparrow our leave management platform and add new employees upon leave requests. Manage all leave requests in accordance with company policy and regulations, including FMLA, maternity/paternity leave, bereavement, jury duty, paid/unpaid time off, and general leaves of absence

The application process

• Our interview process starts the same for every candidate with 1-2 introductory conversations to learn more about your background, interests, and what you're looking for, while also giving you the opportunity to learn more about Vestwell and the team
• From there, the process varies by role but typically includes a skills or experience-based assessment, such as a coding interview, portfolio review, or deeper discussion of your relevant experience
• Successful candidates then move on to a virtual or in-person interview panel
• Before extending an offer, we complete a reference check with a current or former manager and a peer
• Throughout the process, we prioritize transparency, clear communication, and minimizing surprises

Benefits

• Competitive health coverage
• A dedicated Employee Wellbeing Committee
• Generous vacation, safe/sick time, and leave policies
• Strong focus on learning & development
• Hybrid work environment
• A great 401(k) plan!