Payroll Specialist

Job Summary

Payroll Specialist II

TraceLink | People Team

Role Responsibilities

• Process end-to-end payroll for assigned countries within APAC and/or EMEA under the guidance of senior payroll staff, ensuring accuracy and on-time delivery.
• Prepare and validate payroll inputs, including new hires, terminations, compensation changes, and timekeeping data, prior to each pay cycle.
• Respond to routine employee payroll and tax inquiries, escalating complex or ambiguous issues to senior payroll team members.
• Maintain accurate payroll records and supporting documentation to support compliance and audit readiness.
• Assist with payroll reconciliations and variance analysis, flagging discrepancies to senior staff for review.
• Support statutory reporting and filings (e.g., PF, ESI, PT, and TDS in India; equivalent filings in other active countries) by preparing underlying data and documentation.
• Coordinate day-to-day activity with external payroll vendors, tracking open items and flagging service issues to senior staff.
• Partner with HR and Finance to process new hires, terminations, compensation changes, and variable compensation payments accurately and on time.
• Assist with payroll liability reconciliations and support month-end close activities.
• Support internal and external audits by gathering and organizing requested documentation and records.
• Identify and escalate potential compliance risks to senior payroll staff or management.

Qualifications

• 2+ years of payroll processing experience, ideally in a multinational or shared-services environment.
• Working knowledge of payroll compliance requirements for at least one region (APAC or EMEA); exposure to India statutory requirements (PF, ESI, PT, TDS) is a plus.
• Intermediate Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and basic reconciliations.
• Strong attention to detail and organizational skills; comfortable managing recurring deadlines.
• Ability to handle confidential employee data with discretion.
• Clear written and verbal communication; fluency in English required.
• Bachelors degree or equivalent experience.
• Experience with Workday payroll and HRIS integrations preferred.

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