Payroll Specialist

Key Responsibilities

• Process and manage payroll accurately and on schedule for RBS employees and contractors.
• Review timesheets, attendance records, and payroll inputs for accuracy before processing.
• Prepare payroll calculations, including regular pay, deductions, allowances, and other applicable adjustments.
• Prepare and process client invoices based on agreed billing arrangements, hours, rates, and services provided.
• Monitor client billing and invoicing records, ensuring invoices are accurate, complete, and issued on time.
• Manage the recurring payroll, billing, and administrative finance task.
• Maintain accurate and confidential payroll, billing, and employee/client records.
• Coordinate with HR, management, and relevant internal teams regarding payroll changes, new hires, employee movements, client billing, and other finance-related requirements.
• Assist with payroll and billing reports, reconciliations, and administrative requirements.
• Review and resolve payroll or invoicing discrepancies and coordinate with the appropriate stakeholders when needed.
• Ensure all payroll and invoicing documentation is properly organized and maintained.
• Maintain strict confidentiality when handling employee, client, payroll, and financial information.

Requirements

• Proven experience in payroll processing and billing/invoicing, preferably in a BPO, recruitment, staffing, or remote-work environment.
• Experience preparing client invoices based on hours worked, agreed rates, contracts, or service arrangements.
• Strong understanding of payroll calculations, deductions, and basic billing processes.
• Experience using payroll, accounting, or invoicing software is preferred.
• Strong proficiency in Excel or Google Sheets.
• Excellent attention to detail and accuracy when handling payroll and financial information.
• Strong organizational and time-management skills, particularly in managing recurring deadlines.
• Excellent communication skills and ability to coordinate with employees, clients, and management.
• High level of integrity and confidentiality when handling sensitive financial information.
• Ability to work independently and take ownership of recurring payroll and billing processes.
• Experience handling multiple client accounts or billing records is a strong advantage.