Payroll Specialist

Department: Operations

Location: Moldova

Description US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors. Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.

US Software Solutions is looking for a Payroll Specialist will support the payroll team with day-to-day data entry, timesheet tracking, and payroll preparation for US-based employees and contractors. Working under the guidance of a senior colleague, you will be trained on our internal systems and workflows. This is an entry-level role ideal for detail-oriented, motivated individuals looking to build a career in payroll and finance.

Work schedule: Monday - Friday from 15:00 till 23:00

Key Responsibilities

• Input employee hours, payroll data, and financial notes into spreadsheets and internal systems (Excel, Smartsheet).
• Collect, verify, and organize timesheet data from field employees prior to payroll runs.
• Assist senior staff in preparing payroll calculations for W-2 employees and 1099 contractors.
• Maintain accurate and up-to-date payroll records, employee files, and financial documentation.
• Coordinate with supervisors and field staff to resolve discrepancies in hours or payroll data.
• Actively participate in training sessions and take on additional tasks as skills grow.

Skills, Knowledge and Expertise

• Bachelor’s degree in accounting (recommended not a must).
• Prior experience in bookkeeping or accounting preferred (recommended not a must).
• Experience with accounting software and proficient in Microsoft Office Suite (Excel).
• Able to multitask, prioritize, and manage time efficiently.
• Precise attention to detail.
• Comfortable working with colleagues in team focused environment.
• Good verbal and written English communication skills.
• Ability to organize workload, adapt quickly to change, and deliver under pressure of deadlines.

Benefits

• Competitive salary package;
• Being part of a international, dynamic work environment;
• Professional development (seminars, courses);
• Paid time off (PTO) such as sick days and vacation days;