payroll specialist

About the role

We are seeking a dedicated and detail-oriented Payroll Specialist to join the accounting team at Business Trends Philippines. This is a full-time position based in Pasig City, Metro Manila. As a Payroll Specialist, you will play a crucial role in managing and administering our payroll operations, ensuring accuracy, compliance, and timeliness in all salary and benefits processing. This position is essential to maintaining employee satisfaction and supporting the overall financial integrity of our organisation.

What you'll be doing

1. Processing monthly payroll for all employees, including salary calculations, deductions, and withholdings in compliance with Philippine labour laws and tax regulations
2. Maintaining accurate payroll records and employee files, ensuring all documentation is organised and readily accessible for audits and inquiries
3. Calculating and processing employee benefits, including health insurance, retirement contributions, and other statutory obligations
4. Reconciling payroll accounts and bank statements to ensure all transactions are accurately recorded
5. Preparing payroll reports and summaries for management review and financial reporting purposes
6. Ensuring compliance with Bureau of Internal Revenue (BIR), Social Security System (SSS), Philippine Health Insurance Corporation (PhilHealth), and Home Development Mutual Fund (Pag-IBIG) requirements
7. Responding to employee inquiries regarding salary, deductions, and benefits in a professional and timely manner
8. Coordinating with Human Resources regarding employee changes, such as new hires, terminations, and salary adjustments
9. Maintaining confidentiality of sensitive payroll information and employee data
10. Staying updated on changes to payroll regulations and tax laws to ensure continuous compliance

2 Responsible for a complete, accurate and timely payroll for external employees

1.2.3 MIS Payroll encoding

1.2.4 Preparation of monthly payroll register for external employees

1.2.5 Responsible for distribution of pay slips on time for external employees

1.2.6 Reviews and verifies all back pay and retro pay computation

1.2.7 Responsible for all payroll complaints from external employees

1.2.8 Safekeeping of all payroll-related documents

1.2.10 Responsible for the compliance of all monthly and quarterly reports mandated by government

What we're looking for

1. Proven experience working as a Payroll Specialist or in a similar payroll administration role, preferably with a minimum of 2-3 years of experience
2. Strong knowledge of Philippine payroll regulations, tax laws, and statutory requirements including BIR, SSS, PhilHealth, and Pag-IBIG compliance
3. Proficiency with payroll software and accounting systems; experience with popular payroll platforms is highly desirable
4. Advanced proficiency in Microsoft Excel and other office productivity tools
5. Exceptional attention to detail with strong numerical and analytical skills
6. Excellent organisational abilities and the capacity to manage multiple tasks within tight deadlines
7. Strong communication skills and the ability to interact professionally with employees at all levels
8. Commitment to maintaining strict confidentiality and handling sensitive information responsibly
9. Knowledge of the accounting principles and general ledger posting procedures is advantageous
10. Certification in payroll administration or accounting qualifications would be beneficial

About us

Business Trends Philippines is a progressive accounting and business solutions company dedicated to providing high-quality services to organisations across the Philippines. We are committed to excellence, innovation, and supporting our clients' financial success. Our team is composed of skilled professionals who are passionate about delivering accurate, timely, and compliant payroll and accounting solutions. We pride ourselves on fostering a collaborative work environment where employees are valued, developed, and empowered to contribute to our continued growth and success.

What we offer

1. Competitive salary package commensurate with experience and qualifications
2. Comprehensive health and wellness benefits
3. Professional development and training opportunities to enhance your skills and career growth
4. A supportive and collaborative team environment where your contributions are recognised and valued
5. Stable employment with a growing organisation in the accounting sector
6. Opportunities for advancement within the company as your experience and expertise develop

If you meet the qualifications above and are ready to contribute to a dynamic accounting team, we invite you to apply now. Please submit your resume, a cover letter, and any relevant certifications to our Human Resources department. We look forward to hearing from you.