Payroll Specialist

Key Responsibilities

• Manage end-to-end monthly payroll processing for employees across multiple business units and locations.

• Ensure accurate processing of salaries, incentives, reimbursements, bonuses, arrears, Full & Final settlements, and statutory deductions.

• Ensure 100% compliance with all payroll-related statutory requirements including:

• Provident Fund (EPF)

• Employees' State Insurance (ESI)

• Professional Tax (PT)

• Labour Welfare Fund (LWF)

• Income Tax (TDS)

• Gratuity

• Bonus

• Leave Encashment

• EDLI

• Ensure timely filing of all statutory returns, challans, and compliance reports.

• Handle payroll audits, statutory audits, labour inspections, and internal compliance reviews.

• Manage payroll reconciliations with Finance and Accounts.

• Coordinate with HR, Finance, IT, and external payroll vendors for seamless payroll execution.

• Maintain payroll master data, employee records, and payroll controls with high accuracy.

• Ensure compliance with labour laws, wage regulations, and company policies.

• Drive payroll process improvements, automation initiatives, and system enhancements.

• Generate payroll MIS, dashboards, cost analysis, headcount reports, and management reports.

• Resolve employee payroll queries within defined SLAs.

• Lead payroll-related projects, policy implementation, and annual salary revision exercises.

Required Skills

• Strong expertise in Indian Payroll processing
• Excellent knowledge of EPF, ESI, PT, LWF, TDS, Labour Laws, and Payroll Taxation
• Strong understanding of payroll accounting and reconciliations
• Experience handling payroll for large employee populations across multiple states
• Hands-on experience with HRMS/Payroll software (SAP, SuccessFactors, Oracle HCM, Workday, Darwinbox, Ramco, ADP, GreytHR, or similar)
• Advanced MS Excel skills including Pivot Tables, XLOOKUP, Power Query, and complex formulas
• Strong analytical, problem-solving, and stakeholder management skills
• High level of confidentiality and attention to detail