Payroll Specialist

Position Title: Payroll Specialist
Company: Trio Group Ventures Ltd.
Affiliated Companies: Great Slave Helicopters (2018) Ltd., 53 North Air Sales & Leasing Ltd., Airsask Aviation Ltd., Lakeside Spirits Inc., and other affiliated companies
Reports To: Finance Controller & Sr. Accountant

The Payroll Specialist is responsible for independently managing and supporting accurate, timely, and compliant payroll operations across the organization. This position plays a key role in the full payroll cycle, including payroll processing, employee data management, time and attendance, payroll adjustments, benefits and deductions, reconciliations, reporting, and year-end activities. The Payroll Specialist also provides guidance on payroll-related matters and works collaboratively with Human Resources, Finance, managers, and employees to resolve issues and ensure payroll processes are efficient, accurate, and compliant with applicable legislation and company policies.

Key Responsibilities:

· Preparate and process of bi-weekly and semi-monthly payrolls.

· Review and enter employee timesheets, hours worked, overtime, vacation, statutory holidays, sick time, and other payroll-related information.

· Verify payroll information for accuracy and completeness prior to payroll processing.

· Process payroll adjustments, earnings, deductions, reimbursements, and other payroll changes as required.

· Maintain accurate employee payroll records and ensure changes are properly documented.

· Manage new employee setups, employee changes, transfers, leaves, and terminations.

· Process employee changes related to salary, pay rates, banking information, tax forms, deductions, and benefits.

· Ensure payroll deadlines are consistently met.

· Manage payroll-related statutory deductions, remittances, and reporting requirements.

· Maintain working knowledge of applicable Canadian payroll legislation, employment standards, and taxation requirements.

· Assist with year-end payroll activities, including T4 preparation and reconciliation.

· Support Workers’ Compensation Board (WCB) reporting and other payroll-related filings as required.

· Handle payroll audits, reconciliations, and requests for payroll information.

· Maintain organized payroll documentation and records in accordance with company policies and legislative requirements.

· Assist with payroll, benefit, deduction, and payroll clearing account reconciliations.

· Investigate payroll discrepancies and work with the Payroll Manager, Finance, or Human Resources to resolve issues.

· Review payroll reports and identify unusual or inconsistent transactions.

· Maintain payroll reports and providing payroll information to management and Finance.

· Support payroll system updates, testing, and process improvement initiatives.

· Respond professionally and promptly to employee payroll inquiries.

· Explain payroll deductions, vacation pay, statutory deductions, benefits, and other payroll-related matters.

· Work closely with Human Resources regarding employee changes and payroll-related employment information.

· Maintain strict confidentiality of employee compensation, banking, tax, and personal information.

· Provide administrative support to the Payroll Manager and Director of Payroll as required.

· Perform other payroll and administrative duties as assigned.

Qualifications and Experience:

· Diploma, certificate, or post-secondary education in Payroll, Accounting, Business Administration, Human Resources, or a related field.

· 4-6 years of experience in payroll administration or a related accounting/payroll role.

· Experience processing payroll in a Canadian organization.

· Experience with payroll data entry, timesheets, deductions, benefits, and payroll reconciliations.

· Experience working with payroll or HRIS systems.

· Experience supporting payroll for multiple companies or employee groups is considered an asset.

· Experience with Sage/AccPac or similar payroll/ERP systems is considered an asset.

· Payroll Compliance Practitioner (PCP) designation or progress toward PCP is considered an asset.

· Working knowledge of Canadian payroll legislation, statutory deductions, and employment standards.

· Strong proficiency in Microsoft Office, particularly Excel.

· Strong numerical, data entry, and reconciliation skills.

Benefits:

• Dental care
• Employee assistance program
• On-site parking
• Paid time off
• RRSP match
• Wellness program

Work Location: In person