Payroll Specialist

At ArtesRx, we are more than a pharmacy organization. We are a team of compassionate professionals dedicated to improving the lives of vulnerable patient populations through exceptional behavioral health and long-term care pharmacy services. As a leading organization in this space, ArtesRx brings together a growing network of pharmacies, expanding through strategic acquisitions while preserving the trusted local brands and relationships that have earned strong reputations in their communities. Together, we enhance medication access, adherence, and health outcomes for individuals who are often underserved due to the stigma surrounding mental illness and substance use disorders.

Our mission is to empower our customers with pharmacy solutions tailored to their unique needs. By combining innovative technology with compassionate, high-touch service, we ensure efficient medication fulfillment and timely deliveries that foster trust, peace of mind, and healthier outcomes. We believe every individual deserves kindness, compassion, and dignity, and we know our success depends on honesty, integrity, and respect in every interaction.

If you are passionate about helping others, thrive in a collaborative environment, and want your work to have a lasting impact, we invite you to explore a career with ArtesRx.

The Payroll Specialist is responsible for the accurate and timely administration of multi-state 
payroll across varying processing schedules. This position manages payroll processing, payrollrelated reporting, team member deductions, tax and compliance requirements, and the dayto-day administration of the company’s 401(k) plans.

Primary Responsibilities 

• Compile, calculate, and reconcile payroll supporting information and ensure the 
  accuracy of documentation and payroll records in preparation for approval and 
  submission. Investigate anomalies and make required corrections to ensure the validity of 
  payroll.
• Maintain accurate, secure payroll and 401(k) records; process new hires and team 
  member updates; and administer 401(k) eligibility, enrollment, contributions, loans, 
  withdrawals, rollovers, terminations, payroll feeds, reconciliations, and provider files.
• Maintain knowledge of current legal requirements and industry trends related to payroll.
  Contribute to continuous process improvement within the HR department.
• Safeguard all pertinent HR information in accordance with HIPAA and other federal and 
  state privacy laws, as well as established HR and Company policies governing confidential 
  information.
• Process accurate, timely multi-state payroll across varying schedules, including regular and 
  off-cycle payments, bonuses, commissions, and final checks.
• Manage payroll calendars, approvals, adjustments, timekeeping, earnings, deductions,
  garnishments, and team member data changes.
• Ensure payroll tax and wage-and-hour compliance, filings, W-2 reporting, accurate 
  records, and audit readiness.
• Resolve team member payroll issues confidentially and prepare reconciliations and reports 
  for Finance, Human Resources, and auditors.
• Support payroll and 401(k) audits, annual compliance testing, Form 5500 preparation, 
  corrective actions, and continuous process and system improvements.
• Perform other related duties as assigned.

Key Skills

• Highly skilled in listening, speaking, and writing skills, with proven ability to communicate 
  clearly and effectively at all levels of the organization.
• Demonstrated depth of understanding of federal, state, and local payroll tax regulations 
  and wage and hour requirements.

Ability to establish a high level of trust and credibility in the organization. Demonstrates 
keen awareness of and care in maintaining confidentiality and discretion.

• Strong interpersonal, customer service and teamwork skills, with the ability to interface with 
  all levels of the organization both internally and externally.
• Excellent attention to detail reflected through the accuracy of results while meeting strict 
  deadlines.
• Results-driven problem solver who identifies and assesses issues, troubleshoots effectively, 
  recommends solutions, improves processes, and consistently meets or exceeds goals. 
• Strong proficiency in Microsoft Office software and HRIS systems required with a preference 
  for Paycom experience. Excel proficiencies to sort, filter, reconcile, and analyze payroll 
  data.

Education/Experience Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or 
  other related field required. 
• Three or more years of payroll experience, including experience processing multi-state 
  payroll.
• Prior experience working with a New York employer with more than 100 team members 
  strongly preferred.
• HRCI/SHRM, FPC, or CPP certifications highly preferred.