Payroll Specialist

Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY: We are looking for a detail-oriented and experienced Payroll Specialist to join the Human Resources team at Inspired . In this role, you will be the core owner of the end-to-end payroll cycle and personnel administration, ensuring everything is executed accurately, efficiently, and in strict compliance with Portuguese labor and tax legislation.

KEY RESPONSIBILITIES:

• Payroll Processing: Manage and execute the full cycle of monthly payroll processing (gathering variables, data validation, closing, and distributing payslips).
• System Administration: Act as the key user for PHC (HR module) to manage employee records, time attendance, and payroll calculations.
• Compliance & Tax Reporting: Ensure timely preparation and submission of all mandatory legal declarations (Segurança Social, DMR-AT, Relatório Único).
• Employee Lifecycle Management: Handle onboarding and offboarding administrative procedures, including Social Security registrations, severance calculations, and termination contract documents.
• Query Resolution: Serve as the primary point of contact for employees and managers regarding payslip explanations, vacation balances, absences, taxes, and labor law.
• Reporting & Analytics: Generate monthly staff cost reports, HR metrics, and support internal or external payroll audits.

THE IDEAL CANDIDATE WILL HAVE:

• Mandatory Experience: Proven track record in payroll processing specifically using PHC and UMAN software systems.
• Education: Bachelor’s degree in Human Resources Management, Accounting, Business Administration, or a related field.
• Technical Knowledge: Deep understanding of Portuguese labor law, tax codes (IRS), and social security regulations.
• Software Skills: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, data analysis formulas).
• Soft Skills: Strong organizational skills, high analytical accuracy, strict confidentiality handling, and the ability to meet tight deadlines.
• Languages: Fluency in English and Portuguese (both written and spoken).

SAFEGUARDING STATEMENT: Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com