Payroll Specialist

Safeguarding and Legal

Please note the College’s positions are subject to an enhanced Criminal Records Bureau. The College is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Wellington College International Bangkok is also committed to equality and diversity. Candidates should be aware that all posts in the College involve a degree of responsibility for safeguarding students.

Aims of the Role

The job holder is responsible for the accurate and timely processing of the School’s monthly payroll and related statutory requirements. The role ensures that salaries, allowances, deductions, benefits, tax and other payroll-related payments are processed accurately and in accordance with applicable Thai requirements.

The Payroll Specialist also maintains accurate payroll records and provides timely support to employees on payroll-related matters while maintaining strict confidentiality.

Duties and Responsibilities

a) Payroll and Statutory Compliance

• Full-Cycle Payroll: Process monthly and year-end payroll accurately and on time for all employees, including the calculation of salaries, allowances, overtime, deductions, benefits and other payroll-related payments.

• Payroll Data Management: Maintain accurate and up-to-date employee payroll records, including new starters, leavers, salary changes, allowances, deductions, bank details and other employment-related changes.

• Statutory Tax Compliance: Calculate and process payroll-related tax obligations accurately and within the required deadlines, including personal income tax withholding and other applicable payroll tax requirements. Prepare and submit annual personal income tax filings for all expatriate employees, ensuring accurate tax calculations, complete supporting documentation and timely submission in accordance with applicable Thai tax requirements.

• Fund Contributions and Deductions: Process monthly employee and employer contributions and deductions through payroll for applicable funds, including Social Security, Provident Fund, Thai Teacher Fund, Employee Welfare Fund and other applicable funds. Ensure accurate reconciliation and timely submission of payments and required information to the relevant funds or authorities.

• Payroll Reconciliation and Reporting: Reconcile payroll records and payroll reports to ensure accuracy and completeness, investigate and correct discrepancies, and prepare regular payroll reports as required. • Payroll System Management: Maintain and update employee information in the payroll system, ensuring data accuracy, integrity and confidentiality.

• Payroll Records: Maintain complete and accurate payroll records and supporting documentation in accordance with the School’s policies, procedures and statutory requirements.

• Payroll Queries: Respond to employee payroll queries promptly and accurately, providing clear explanations regarding salary, allowances, deductions, tax, fund contributions and other payroll-related matters.

• Cash Advances and Salary Deductions: Process authorised employee cash advances, salary deductions and other payroll adjustments accurately and maintain the relevant supporting documentation.

b) HR Administration

• Attendance and Leave Management: Process and track statutory leave entitlements under the Thai Labour Protection Act, as well as School-specific leave, breaks and holidays.

• Attendance and Leave Reporting: Generate accurate monthly attendance and leave reports and provide relevant information to the HR team as required.

• Employment Documentation: Prepare and provide employees with employment-related documents, including certificates of employment, salary certificates and other supporting documents as required.

• Bank Account and Tax ID Support: Coordinate the opening of Thai bank accounts and Tax Identification Number applications for expatriate employees, ensuring that the required documentation is completed accurately and within the appropriate timeframe.

c) Team Support

• HR Team Support: Provide support to the HR team with visa and work permit renewal processes, as required.

• HR Events and Activities: Provide support to the HR team in organising staff events, parties and other employee engagement activities as required.

• General HR Support: Provide general administrative support to the HR team and undertake other reasonable duties related to the role as required.

Required Qualifications & Experience:

• Education: Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration or a related field.

• Experience: 3–5 years of hands-on experience in full-cycle payroll processing, preferably within an organisation with a significant expatriate workforce in Thailand.

• Payroll and Tax Knowledge: Strong and up-to-date knowledge of Thai payroll practices, Thai Labour Law, and Personal Income Tax regulations.

• Technical Skills: Advanced proficiency in Microsoft Excel and strong data management and reconciliation skills. • Statutory Compliance: Demonstrated ability to accurately process payroll related statutory deductions, contributions, filings and payments within required deadlines.

• Language: Good communication skills in English, both written and spoken, with the ability to communicate effectively with employees and colleagues.

• Confidentiality, Accuracy and Attention to Detail: Demonstrated ability to handle confidential employee, payroll and personal tax information with discretion, maintain a high level of accuracy, and consistently pay close attention to detail.