Payroll Specialist

We are looking for an experienced Payroll professional with strong hands-on expertise in managing large-scale end-to-end Indian payroll operations for 1,00010,000+ employees. The candidate should have strong knowledge of payroll taxation, statutory compliance, payroll analytics and reconciliation. Exposure to US or UK payroll processing will be an added advantage.

Key Responsibilities

• Manage end-to-end monthly payroll processing for 1,00010,000+ employees with high accuracy and timely closure.
• Handle payroll inputs including new joiners, exits, transfers, salary revisions, promotions, incentives, bonuses, deductions, arrears and full & final settlements.
• Ensure compliance with Indian payroll statutory requirements including TDS, PF/EPF, ESI, Professional Tax, Labour Welfare Fund and other applicable compliances.
• Manage salary TDS computation, tax projections, investment declarations/proofs, tax reconciliation and statutory reporting.
• Coordinate payroll tax payments and returns, including TDS-related compliance and reconciliation.
• Perform detailed payroll validation, reconciliation, variance analysis and payroll audits before final payroll sign-off.
• Prepare monthly payroll MIS, headcount reports, payroll cost analysis, variance reports and management dashboards.
• Analyse payroll trends, identify discrepancies and provide actionable insights to HR and Finance leadership.
• Coordinate with HR, Finance, Accounting, Tax, Treasury and external payroll vendors for smooth payroll processing.
• Ensure accurate payroll accounting, payroll journal entries, provisions and reconciliation with the General Ledger.
• Manage payroll queries, escalations and employee-related payroll issues within defined SLAs.
• Drive payroll process improvements, automation and controls to improve accuracy and operational efficiency.
• Ensure payroll data confidentiality and compliance with internal policies and applicable regulations.
• Support internal/external audits and provide payroll reports, reconciliations and supporting documentation.
• US or UK payroll processing experience will be preferred, including exposure to international payroll taxation and statutory requirements.

Required Skills

• Strong hands-on experience in Indian payroll processing at large scale 4,000 to 10,000+ employees.
• Strong understanding of Indian payroll taxation and statutory compliance.
• Good knowledge of TDS, PF, ESI, Professional Tax, LWF and payroll-related statutory filings.
• Strong payroll reconciliation and analytical skills.
• Excellent Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS and data analysis.
• Experience with payroll/HRMS platforms such as Workday, SAP, Oracle, ADP, Ramco, PeopleSoft or similar systems.
• Strong understanding of payroll accounting and Finance reconciliation.
• Experience managing payroll vendors and third-party payroll service providers.
• Strong communication, stakeholder management and problem-solving skills.
• Ability to manage high-volume payroll with strict timelines and zero/low-error tolerance.

Preferred / Added Advantage

• Experience handling US payroll or UK payroll.
• Knowledge of US payroll taxes, federal/state/local taxation or UK PAYE, National Insurance and pension processes.
• Experience managing multi-country/global payroll.
• Experience in payroll transformation, automation or implementation projects.
• Professional qualification such as CA/ICWA/CMA/MBA Finance would be an advantage.