Payroll Specialist

Job Description Payroll, Compliance & Documentation Management

Job Title: Contractor
Function: Human Resources - Operation
Role Type: Support Role

Role Summary
Support the day-to-day operations of payroll, statutory compliance, and document management, ensuring accurate and timely execution of payroll activities, compliance requirements, HR documentation. The role will work closely with HR team to ensure smooth and compliant HR operations.

Key Responsibilities

1. Payroll Support

• Support monthly payroll processing and ensure timely and accurate payroll inputs.
• Perform payroll data validation and reconciliation before and after payroll processing.
• Support employee lifecycle transactions including new hires, exits, transfers, salary changes, and other payroll-related changes.
• Support payroll reporting, audits, and management reporting.
• Attendance and leave management

2. Statutory Compliance Support

• Support statutory payroll compliance requirements, including applicable labour and employment regulations.
• Support preparation and submission of statutory reports, returns, registers, and documentation.
• Track compliance calendars, due dates, and closure of compliance actions.

3. Document Management

• Maintain accurate and organized employee, payroll, contractor and compliance documentation.
• Ensure documents are properly filed, indexed and accessible as per defined processes.
• Support document collection, verification and record updates.
• Maintain trackers for pending, expired and renewal-related documents.
• Support document retrieval during audits, employee queries and compliance reviews.

Key Skills & Competencies

• Knowledge of payroll processes and HR operations.
• Basic understanding of statutory and labour compliance requirements.
• Strong data validation and reconciliation skills.
• Good communication and follow-up skills.
• Strong attention to detail and confidentiality.
• Good knowledge of MS Excel and HR/payroll systems.