Payroll Specialist

PAYROLL SPECIALIST WITH DUTCH

For our client, an established international company, we are currently looking for a Payroll Specialist with Dutch to support payroll operations and HR administration for employees in the Netherlands.

Work model: Hybrid

Location: Kraków

The Role

This position combines Dutch payroll expertise with employee and manager support across day-to-day HR matters. Working closely with the Payroll Team and HR colleagues, you will help ensure accurate payroll data, reliable employee administration and timely responses to inquiries.

Key Responsibilities

• Maintain payroll audit records and investigate discrepancies between HR and payroll data.
• Handle employee and manager inquiries regarding HR policies, administrative procedures and related systems, referring more complex matters to the appropriate teams.
• Act as a contact point for HR colleagues on payroll and employee administration topics.
• Support payroll processing by verifying and reconciling information from HR systems and external sources, including bonuses, stock options, relocation adjustments and accrued time.
• Assist with employee lifecycle activities, including onboarding, contract amendments and extensions, terminations and updates to employee records.
• Prepare recurring reports for internal stakeholders.
• Ensure employee documentation and system records remain accurate, complete and consistent.
• Support compliance with applicable regulations and contribute to internal and external audits.
• Identify opportunities to simplify and standardize HR processes and improve the handling of employee inquiries.
• Participate in HR projects involving system updates, procedure development and coordination of processes across teams.

Candidate Profile

We are looking for a proactive and well-organized specialist with experience in end-to-end Dutch payroll and a practical understanding of the relevant employment regulations.

The successful candidate will bring:

• A sound understanding of HR administrative procedures and employee lifecycle processes.
• Working knowledge of Excel , including lookup formulas and pivot tables.
• Knowledge of Dutch labour law and its application to payroll and employee administration.
• An analytical approach and strong attention to detail when reviewing payroll information and employee records.
• Clear communication skills and the ability to work effectively with employees, managers and HR colleagues.
• A strong commitment to quality, confidentiality and professional integrity.
• A hands-on attitude, ownership of assigned tasks and the flexibility to respond to changing priorities.

Languages:

• Fluent English
• Fluent Dutch

Benefits:

• Access to the MyBenefit platform.
• Private medical care.
• Opportunities to develop your career in payroll and HR.
• Employment with a stable international organization operating in a growing industry.
• A friendly, informal working environment.

This is an opportunity to build on your Dutch payroll experience while contributing to accurate HR operations and improvements across an international organization.