Payroll Specialist

Overview:

We are seeking an experienced Payroll Specialist to manage multi-state payroll processing and ensure accurate, timely payments across multiple business locations. This role will oversee payroll adjustments, employee deductions, compliance reporting, and payroll-related accounting activities while maintaining compliance with applicable state and federal regulations.

Key Responsibilities

• Process and review biweekly, multi-state payroll, ensuring accuracy and timely payment to employees.
• Audit timekeeping records, investigate discrepancies, and reconcile payroll reports before processing.
• Manage employee pay rate changes, deductions, new hires, terminations, promotions, and other payroll adjustments.
• Process garnishments, manual checks, stop payments, retroactive pay, and payroll corrections.
• Administer special payroll runs, including annual bonuses and year-end adjustments.
• Prepare month-end payroll reports and provide payroll-related financial data to Accounting.
• Research and resolve payroll inquiries involving taxes, paid time off, direct deposits, garnishments, and wage calculations.
• Prepare required payroll reports for government agencies and ensure timely submission of quarterly and annual filings, including W-2s.
• Support unclaimed payroll check reporting, reissuance, and required state reporting.
• Develop ad hoc payroll, financial, and operational reports as needed.
• Maintain accurate employee payroll records and ensure payroll transactions are processed in accordance with established procedures.
• Assist with internal and external payroll audits while maintaining strict confidentiality of employee information.

Qualifications

• 5+ years of multi-state payroll processing experience.
• Hands-on experience with ADP Workforce Now (ADP WFN) and payroll processing functionality.
• Working knowledge of federal and state wage and hour regulations, including California requirements.
• Strong Microsoft Excel skills and proficiency with Microsoft Office applications.
• Experience with payroll reconciliations, deductions, garnishments, pay adjustments, and payroll reporting.
• Fundamental Payroll Certification (FPC) is preferred.
• Bilingual English/Spanish skills are a plus.