Payroll Specialist

About the role

The Payroll Specialist is responsible for processing employee payroll accurately and on time, validating attendance and timekeeping records, computing salaries and applicable deductions, and maintaining payroll documentation. The role ensures compliance with applicable Philippine labor laws, tax regulations, and statutory contribution requirements while safeguarding the confidentiality of employee compensation information.

Key responsibilities

• Process regular and special payrolls accurately and within established deadlines.
• Compute employee salaries, overtime, holiday pay, night differential, allowances, incentives, commissions, and other applicable earnings based on approved records and company policies.
• Calculate authorized deductions, including absences, tardiness, undertime, loans, and other applicable deductions.
• Process final pay computations, including applicable leave conversions, prorated compensation, and other authorized adjustments.
• Review payroll registers and supporting documents to ensure the accuracy and completeness of payroll calculations.
• Coordinate payroll adjustments resulting from salary changes, promotions, transfers, regularization, and other approved employee movements.
• Review and validate employee attendance, timekeeping records, overtime, leave applications, and other payroll-related information.
• Calculate and process applicable employee and employer contributions to SSS, PhilHealth, and Pag-IBIG in accordance with current requirements.
• Prepare and maintain payroll-related withholding tax computations and records.
• Coordinate with Treasury and Finance to facilitate timely salary disbursement through approved payment channels.

About you

• Bachelor's degree in Accounting, Finance, Human Resources Management, Business Administration, or a related field.
• At least 2–4 years of relevant experience in payroll processing, timekeeping, compensation administration, or a related function.
• Strong knowledge of payroll computation, Philippine labor standards, statutory contributions, and payroll-related tax requirements.
• Experience handling payroll adjustments, attendance validation, employee deductions, and payroll reconciliation.
• Proficient in Microsoft Excel and payroll or HRIS systems.
• Strong numerical, analytical, and problem-solving skills.
• High attention to detail and accuracy in handling payroll calculations and records.
• Good communication and coordination skills.
• Able to manage confidential information with integrity and discretion.
• Capable of meeting strict payroll deadlines and handling multiple priorities.