Payroll Specialist

Position Summary

The Payroll Specialist is responsible for processing accurate and timely payroll for all employees while ensuring compliance with federal, state, and local regulations. This position maintains payroll records, manages employee payroll changes, audits payroll data, reconciles payroll reports, and serves as a resource for employee payroll questions.

Key Responsibilities

Payroll Processing

· Process weekly payrolls.

· Review and validate employee timekeeping records and payroll data.

· Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions.

· Process payroll adjustments, retroactive pay, and off-cycle payrolls.

· Verify payroll transactions before final submission.

Compliance & Reporting

· Ensure compliance with federal, state, and local wage and tax laws.

· Maintain payroll records and supporting documentation.

· Prepare payroll-related reports for management and audits.

· Assist with year-end activities including W-2 processing and payroll reconciliations.

· Maintain confidentiality of employee compensation and personal information.

Employee Support

· Respond to employee payroll inquiries and resolve discrepancies.

· Assist employees with direct deposit, tax withholding, and payroll-related requests.

· Provide payroll guidance to managers and HR team members.

Administration & Reconciliation

· Reconcile payroll reports with accounting and HR records.

· Monitor garnishments, wage attachments, child support orders, and benefit deductions.

· Maintain payroll records in the HRIS and payroll systems.

· Assist with audits and payroll-related compliance reviews.

Qualifications

Education

· Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.

Experience Required

· 2-5 years of payroll processing experience required.

· Experience using payroll systems such as ADP, Sage 300, or similar.

· Experience with Construction payroll

· Certified payroll reporting (Davis-Bacon projects)

· Prevailing wage compliance

· Knowledge of Union payroll and fringe benefits

· Multi-state payroll for field employees and project teams

· Job-costing and labor allocation reporting

Preferred Certifications

· Fundamental Payroll Certification (FPC)

· Certified Payroll Professional (CPP)

Pay: $70,000.00 - $80,000.00 per year

Work Location: In person