Payroll Specialist

Position Summary
The Payroll Specialist shares the payroll process for the organization‘s multi-state weekly payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Duties & Responsibilities

• Shared responsibility for processing and auditing weekly payroll for up to 1,000 employees in 5
• different company codes to ensure accuracy before transmission
• Make necessary adjustments or corrections through journal entries or other established
• procedures
• Generate weekly, monthly, and quarterly reports of earnings, taxes, and deductions
• Exercise judgment within defined procedures and propose appropriate solutions
• Adherence to all relevant payroll, employment, income tax laws, regulations, and operating
• guidelines
• Ensure that all ADP general ledger payroll interfaces and uploads are accurate
• Respond to payroll inquiries and report requests from internal stakeholders
• Register with required jurisdictions to ensure tax compliance as needed
• Handle all ADP payroll invoices, problems, improvements, implementation of any new system,
• upgrades or module(s)
• Perform year-end tasks, record fringe benefits, process special runs and adjustments
• Trouble shoot time clock issues and replace when needed
• Regularly identify process improvements leading to greater department efficiencies
• Responds to requests for information necessary for compliance with audits and the annual
• budget
• Reconcile the employee receivables account monthly
• Monthly entries in the general ledger for various payroll and accrual entries
• Corporate credit card administrator – responsible for ordering/cancelling credit cards, monthly
• reporting, miscellaneous reporting inquiries
• Support the HR team and maintain an effective working relationship
• Able to anticipate and independently solve problems
• Special payroll and accounting projects as needed

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor’s degree in Accounting or Business Administration preferred
• A combination of training and experience considered equal to the above

Experience/Skills/Abilities Required

• 5+ years of experience in a similar size company
• Knowledge of ADP Workforce Now
• Bachelor’s degree in Accounting or Business Administration preferred
• A combination of training and experience considered equal to the above
• Proficient in Microsoft particularly Excel
• High degree of professionalism
• Ability to deal sensitively with confidential material
• Excellent interpersonal (verbal and written) communication skills

Work Environment/Physical Demands
Office, fabrication and manufacturing shops – moderate to loud noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds.

We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities.
 
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