Payroll Specialist (m/f)

For our client, a global organization operating within the financial and banking sector, we are looking for an experienced Senior Payroll Specialist to join a European Payroll Team. In this role, you will be responsible for managing payroll activities and partnering with external payroll providers to ensure the timely and accurate processing of payroll across multiple European locations, including Poland, Luxembourg, Ireland, the United Kingdom, and Switzerland. You will play a key role in payroll governance, compliance, reporting, and continuous process improvement initiatives.

Responsibilities:

• Manage end-to-end payroll processes across multiple European countries, ensuring accuracy, compliance, and timely execution.
• Review, validate, and process payroll input data, including salary changes, bonuses, benefits, deductions, and other compensation elements.
• Coordinate payroll activities with external payroll providers and act as the main point of contact for payroll-related matters.
• Perform payroll reconciliations and resolve payroll discrepancies in a timely manner.
• Support monthly, quarterly, and year-end payroll activities, including reporting and statutory requirements.
• Prepare and analyze payroll reports for internal stakeholders and regulatory purposes.
• Ensure compliance with local payroll legislation, tax regulations, and company policies.
• Support pension-related payroll activities and other employee benefit programs.
• Identify opportunities for process improvement and contribute to payroll optimization initiatives.
• Maintain confidentiality and accuracy when handling sensitive employee data.

Qualification:

• Several years of experience in payroll administration, preferably within an international or multi-country environment.

• Strong knowledge of Polish payroll regulations, taxation, social security contributions, and payroll best practices.

• Fluent English

• Experience working with outsourced payroll providers and coordinating payroll activities with external partners.

• Knowledge of payroll processes in other European countries would be an advantage.

• Strong analytical skills, attention to detail, and problem-solving capabilities.

• Excellent organizational and communication skills, with the ability to manage multiple priorities and deadlines.

• Experience working with payroll and HR systems; familiarity with HCM platforms is preferred.

• Proficiency in Microsoft Office applications, particularly Excel.

• Ability to work independently while effectively collaborating with cross-functional and international teams.

• High level of integrity and discretion when handling confidential information.

• Bachelor's degree required.

• Previous experience within financial services, banking, or a global corporate environment would be considered an asset.

What employer offers

• Competitive salary and employment based on a stable contract
• Private medical care
• international environment, open communication and continuous learning
• hybrid work (3 days a week from office)

Adecco is a global leader in the HR consulting, services, and solutions industry. It is part of The Adecco Group, which operates in 60 countries worldwide. The company has over 50 years of experience in the recruitment sector and has been active in Poland since 1994. Since then, it has employed hundreds of thousands of workers and opened more than 45 offices across the country. Adecco’s database contains over 350,000 candidates.

Adecco Poland Sp. z o.o. is registered as an employment agency under number 364.

Please be advised that Adecco Group companies operating in Poland have implemented a reporting procedure as required by the Whistleblower Protection Act. Detailed information is available at Adecco offices.