Payroll Supervisor

Payroll Supervisor
Location: Examiner, Quezon City
Employment Type: Full-Time

Position Overview
Temps and Staffers, Inc. (TSI) is looking for a highly organized, detail-oriented, and experienced Payroll Supervisor to oversee payroll processing and employee benefits administration for deployed employees. This role is responsible for ensuring accurate and timely payroll operations, statutory compliance, effective team supervision, and proper coordination with clients and employees.

The ideal candidate has solid experience in payroll operations, preferably gained from a manpower agency, staffing company, or similar business environment, and is comfortable handling multiple employee groups, client accounts, payroll deadlines, and high-volume payroll transactions.

Key Responsibilities

• Supervise and oversee monthly payroll processing for deployed and office-based employees, including regular payroll, special pay, and "other pay" entries.
• Review and validate payroll inputs such as DTRs, attendance, overtime, undertime, absences, leaves, allowances, deductions, and other employee adjustments.
• Coordinate with client representatives and deployed employees to resolve attendance, payroll, and compensation discrepancies.
• Ensure accurate and timely processing of payroll for multiple client accounts and employee groups.
• Review payroll computations, adjustments, loans, deductions, and other compensation-related transactions prior to final processing.
• Monitor and validate statutory contributions and remittances, including SSS, PhilHealth, Pag-IBIG, and other government-mandated requirements.
• Ensure proper coordination between payroll, HR, recruitment, operations, and client servicing teams regarding employee movements and payroll changes.
• Monitor employee deployment, transfers, resignations, new hires, and other employment status changes that may affect payroll.
• Prepare payroll-related reports, headcount reports, billing support reports, leave balances, payroll summaries, and other management reports.
• Coordinate payroll data and supporting documents with the Accounting/Finance team for payroll funding, billing, and reconciliation.
• Review payroll-related documentation and ensure proper filing, recordkeeping, and confidentiality of employee information.
• Supervise leave administration and assist in benefits administration, including HMO, insurance, annual physical examinations, service awards, uniform allowance, and rice allowance.
• Monitor payroll controls and conduct regular validation to minimize errors, discrepancies, overpayments, underpayments, and compliance risks.
• Supervise, coach, and provide guidance to payroll staff; assign workloads and monitor completion of deliverables.
• Coordinate with government agencies, banks, benefits providers, and other external partners as necessary.
• Assist in internal and external payroll audits and ensure timely submission of required documents and reports.
• Identify and implement process improvements to increase payroll accuracy, efficiency, and turnaround time.
• Prepare and present payroll reports and operational updates to management.
• Maintain and update payroll procedures, manuals, and process documentation.
• Ensure strict confidentiality and proper handling of employee payroll and personal information.
• Perform other HR, payroll, and administrative functions as assigned.

Qualifications

• Bachelor's Degree in any field; Human Resources, Business Administration, Accounting, Finance, or related courses are preferred.
• At least 3–5 years of experience in payroll and benefits administration, preferably with experience in a manpower agency, staffing company, outsourcing company, or similar industry.
• Experience handling payroll for deployed employees and multiple client accounts is highly preferred.
• Experience coordinating with clients regarding DTRs, attendance, payroll adjustments, employee movements, and other payroll-related concerns is an advantage.
• Strong knowledge of payroll processing, compensation, benefits administration, and Philippine statutory requirements.
• Experience handling SSS, PhilHealth, Pag-IBIG, BIR, payroll loans, and other government-mandated requirements.
• Proficient in Microsoft Excel, including formulas, data validation, pivot tables, and payroll data analysis.
• Experience with HRIS, payroll systems, or manpower/staffing payroll platforms is highly preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to manage high-volume payroll transactions accurately.
• Strong leadership, communication, and interpersonal skills.
• High level of integrity and discretion in handling confidential employee and payroll information.
• Ability to work under pressure, manage multiple client deadlines, and deliver accurate payroll within strict timelines.

Why Join TSI?
Lead and manage end-to-end payroll and benefits operations.
Gain extensive exposure to manpower operations, compensation, benefits, and statutory compliance.
Work closely with clients, deployed employees, and cross-functional HR teams.
Opportunity to lead a payroll team and improve payroll processes and controls.
Work in a structured and collaborative HR environment.
Excellent opportunity for career growth and professional development.

Employee Benefits
Full-time employment with opportunity for regularization
Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
Performance incentives and paid leaves
Uniform and rice allowance
Company-sponsored events and team-building activities