Payroll Supervisor

The Payroll Supervisor is responsible for overseeing and managing the accurate, compliant, and timely execution of end-to-end payroll processes within a Shared Services environment. The role requires extensive payroll experience in a multi-division, high-volume environment, with strong Sage 300 People expertise and a thorough understanding of South African payroll legislation.

KEY PERFORMANCE AREAS:

Payroll Processing & Administration

• Manage and execute end-to-end payroll processing for weekly and monthly payroll cycles.
• Administer payroll across multiple divisions, business units, and cost centres.
• Ensure accurate processing of salaries, wages, overtime, bonuses, commissions, allowances, and deductions.
• Process new employee engagements, terminations, salary increases, and leave payouts.
• Maintain payroll records and employee data integrity within Sage 300 People.

Compliance & Statutory Requirements

• Ensure payroll compliance with South African labour and tax legislation.
• Prepare and submit EMP201 and EMP501 reconciliations accurately and within prescribed deadlines.
• Manage statutory deductions including PAYE, UIF, and SDL.
• Ensure compliance with internal controls, company policies, and payroll procedures.

Reconciliations & Reporting

• Reconcile payroll to the General Ledger (GL) and finance reports.
• Perform third-party reconciliations and coordinate payments to relevant service providers.
• Generate payroll reports and provide insights to management and stakeholders.
• Support month-end and year-end payroll reporting requirements.

Audit & Query Resolution

• Support internal and external audit processes by providing accurate payroll documentation and reports.
• Investigate and resolve payroll queries from employees, management, and stakeholders efficiently and professionally.
• Ensure all payroll activities are completed within strict payroll cut-off dates and deadlines.

QUALIFICATIONS & EXPERIENCE:

• Matric / Grade 12 (Essential).

• Relevant Payroll or HR qualification (Advantageous).

• Minimum 5 years' payroll experience within a high-volume payroll environment.

• Minimum 3 years' proven experience using Sage 300 People (Non-Negotiable).

• Experience managing payroll across multiple divisions, entities, or cost centres and working within a Shared Services environment.

• Advance Excel - (Non-Negotiable).

• Strong working knowledge of South African payroll legislation and statutory requirements.

• Advanced Microsoft Excel skills, including:

• • VLOOKUP/XLOOKUP
  • Pivot Tables
  • Data reconciliation and reporting
  • Dashboards (Advantageous)

• Strong payroll reconciliation and reporting capabilities.

COMPETENCIES & ATTRIBUTES:

• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Excellent organisational and time-management abilities.
• Strong communication and stakeholder management skills.
• Service-oriented approach with a professional attitude.
• High level of integrity and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.

KEY SUCCESS FACTORS:

• Accurate and timely payroll processing.
• Compliance with all statutory and legislative requirements.
• Effective management of payroll reconciliations and reporting.
• Resolution of payroll queries within agreed service levels.
• Successful support of audit and compliance requirements.
• Consistent adherence to internal controls and payroll deadlines.