Payroll Supervisor

Overview

We are seeking a dynamic and detail-oriented Payroll Supervisor to lead our payroll operations with precision and confidence. In this pivotal role, you will oversee the end-to-end payroll process, ensuring timely and accurate compensation for all employees while maintaining strict compliance with federal, state, and local labor laws. Your expertise in payroll systems, accounting principles, and HRIS platforms will drive efficiency and accuracy across our payroll functions. Join us to play a vital role in supporting our workforce and upholding the integrity of our financial operations.

Duties

• Supervise daily payroll processing activities, ensuring accuracy and adherence to established schedules using systems such as Workday, ADP, Paychex, or UltiPro.
• Manage data entry of employee hours, wages, deductions, and benefits within various payroll systems while maintaining confidentiality of sensitive information.
• Reconcile payroll accounts through detailed analysis of general ledger entries, double entry bookkeeping, and account reconciliations to ensure financial accuracy.
• Ensure compliance with employment and labor laws by staying current on payroll tax regulations and governmental accounting standards.
• Collaborate with HR teams to verify employee data updates within HRIS platforms like PeopleSoft or Kronos, facilitating seamless payroll processing.
• Prepare detailed reports on payroll expenses, tax filings, and labor law compliance for internal review and external audits.
• Support payroll system upgrades or implementations by providing technical expertise on payroll software such as Ceridian or other supported platforms.
• Review and validate payroll inputs, including regular and overtime hours, premium pay, PTO, sick time, holidays, bonuses, commissions, retroactive payments, severance, gratuities, service charges, and other earnings.

Compliance & Reporting:

• Perform comprehensive pre-payroll and post-payroll audits to identify discrepancies, unusual payments, duplicate payments, missing time, incorrect rates, unauthorized adjustments, or other exceptions.

Systems & Process Management:

• Ensure timecards are reviewed, approved, and finalized within established deadlines.
• Partner with department leaders to reinforce manager accountability for accurate scheduling, timekeeping, approvals, missed punches, and payroll submissions.
• Review timekeeping exceptions and identify patterns, recurring issues, or control weaknesses requiring corrective action.
• Partner with Human Resources and Accounting to ensure employee master data and payroll-related changes are accurately reflected across all systems.
• Develop, maintain, and continuously improve payroll procedures, checklists, calendars, and standard operating procedures.

Financial Support:

• Support the month-end and year-end close process for payroll-related accounts.
• Prepare or support payroll accruals, including accrued wages, vacation, bonuses, incentives, payroll taxes, benefits, and other employee-related liabilities.
• Analyze payroll and labor cost trends and identify significant variances, unusual activity, or potential financial risks.
• Support annual budgeting, forecasting, labor cost analysis, and other financial planning activities as requested.
• Assist with annual payroll tax reporting, W-2 reconciliation, year-end processing, and other required payroll filings and reporting.
• Prepare payroll information, supporting documentation, and reports required for audits.
• Maintain appropriate payroll records and documentation in accordance with company policy, legal requirements, and record-retention standards.
• Maintain up-to-date knowledge of payroll legislation and hospitality wage rules.

Qualifications

• Proven experience in payroll management with a strong understanding of payroll systems including Workday, ADP, Paychex, Kronos, UltiPro, or Ceridian.
• 2–5 years of payroll experience, preferably in a complex hospitality, hotel, or multi-department environment.
• Solid background in corporate accounting, financial concepts, and governmental accounting practices related to payroll processing.
• Expertise in handling payroll tax calculations, labor law compliance, and employment law regulations across multiple jurisdictions.
• Proficiency in spreadsheets (Excel), accounting software, and financial analysis tools for data entry, account reconciliation, and report generation.
• Strong knowledge of time & attendance systems and HRIS platforms to ensure accurate employee data management.
• Excellent analytical skills with the ability to perform detailed account reconciliation and double entry bookkeeping accurately.
• Ability to handle confidential information responsibly while maintaining high standards of integrity and professionalism.

Desirable Attributes

• Certification such as CPP (Certified Payroll Professional) or FPC.
• Demonstrated ownership and accountability for complex payroll operations.
• Ability to identify discrepancies, determine root causes, and implement effective solutions.
• Sound judgment when interpreting payroll, contractual, and compliance requirements.
• Ability to manage sensitive information, competing priorities, and recurring deadlines with professionalism and discretion.
• Commitment to the service excellence and attention to detail expected within a luxury hospitality environment.

Join us as a Payroll Supervisor to lead our payroll team with enthusiasm and precision! Your expertise will ensure our employees are paid accurately and on time while supporting the financial health of our organization through meticulous accounting practices. We value your commitment to compliance, accuracy, and excellence in every aspect of payroll management!

Pay: $35.00 - $40.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person