Payroll Technician

Join the Denver Housing Authority (DHA), a leader in providing affordable housing and creating thriving communities in Denver. As a dynamic organization committed to enhancing the quality of life for residents, we focus on innovation, collaboration, and excellence in service delivery. With a strong emphasis on community engagement and sustainability, DHA is dedicated to a best-in-class work environment while addressing the housing needs of our city. If you're passionate about making a positive impact and want to contribute to meaningful projects that empower individuals and families, we invite you to explore career opportunities with us.

PLEASE VISIT OUR DHA CAREERS WEBSITE TO APPLY. ALL APPLICATIONS WILL BE REVIEWED ON OUR ONLINE APPLICATION PORTAL

Overview
The Payroll Technician plays a crucial role maintaining and preparing DHA’s payroll, technical reports, employee records, and other technical and accounting records. This role researches technical issues, reconciles accounts, resolves discrepancies, and maintains the accuracy of the payroll records. Duties include a high level of visual and mathematical abilities and acuity utilizing a computer to input information/data to create, edit, compile, manipulate, and retrieve files and/or databases and create reports. Operates office machines and maintains a complex filing system.

Essential Duties and Responsibilities:

· Uses payroll software to input and manage payroll data, ensuring timely and accurate preparation of payroll checks, including processing irregular payments such as off cycle checks.

· Serves as the primary point of contact for employee inquiries related to payroll, addressing questions and resolving issues promptly. Maintains accurate records of vacation and personal time off, ensuring compliance with company policies and labor laws.

· Assists in ensuring payroll practices adhere to government regulations, including tax withholdings and reporting requirements. Generate and distribute payroll reports for management review, providing insights into payroll expenses and trends.

· Works with the Sr. HRBP and other members of the HR team to integrate payroll data with employee records and benefits administration, while participating in the evaluation and enhancement of payroll processes to improve efficiency and accuracy.

· Prepares and submits supporting documentation for grant billing invoices in accordance with grant agreements and funding requirements, ensuring timely processing to maintain funding flow.

· Works closely with the finance team to gather necessary documentation and resolve any discrepancies related to grant billing, ensuring alignment with project budgets and timelines.

· Provides support for accounts payable transactions, including invoice verification, coding, and timely payments to vendors, ensuring accuracy and compliance with company policies.

· Maintains accurate and organized financial records, including ledgers and journals, to support overall accounting functions and facilitate financial audits.

· Assists in preparing financial reports and statements, providing necessary data and insights to support budgeting and forecasting efforts while collaborating with team members to resolve any accounting discrepancies.

· Other duties as assigned.

Minimum Qualifications:

· Education: High school diploma or GED

· Experience: Five (5) years of experience in payroll processing

· Certified Payroll Professional (CPP) preferred. CPP must be received no later than the end of the introductory period in order to pass the introductory period.

· Expertise in using payroll software and systems for data entry, processing, and reporting

· In-depth knowledge of federal, state, and local payroll laws and regulations, including tax withholdings, FLSA, and compliance requirements.

· Strong attention to detail to ensure accuracy in payroll data entry, calculations, and reporting.

· Ability to handle sensitive employee information and maintain confidentiality in all payroll-related matters.

· Proficient in analyzing payroll data and generating reports to identify trends, discrepancies, and areas for improvement.

· Excellent verbal and written communication skills for effectively addressing employee inquiries and collaborating with team members.

· Strong problem-solving skills to identify issues related to payroll processing and implement effective solutions.

· Ability to manage multiple tasks and deadlines efficiently, particularly during payroll processing cycles.

· Proficient in maintaining organized and accurate payroll records, ensuring compliance with retention policies.

· A commitment to providing high-quality service to employees, addressing their payroll-related questions and concerns with professionalism.

· Willingness to stay updated on changes in payroll laws and best practices to enhance payroll processes and compliance.

· Ability to work effectively within a team environment, collaborating with HR and finance departments to ensure seamless payroll operations.

Physical and Mental Demands:

Sedentary/Office Work: Primarily seated work at a desk using a computer, keyboard, mouse, and multi-line phone for extended periods

Cognitive/Visual Acuity: High attention to detail for reading fine print, auditing numerical spreadsheets, and analyzing financial data without errors

Communication: Ability to communicate clearly (verbally and written) to resolve payroll discrepancies with staff and external entities.

Stressing Deadlines: Ability to work under tight, recurring biweekly or monthly payroll processing schedules.

Job Type: Full-time

Pay: $55,046.90 - $68,808.63 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Payroll: 3 years (Required)

License/Certification:

• Certified Payroll Professional (Required)

Ability to Commute:

• Denver, CO 80204 (Preferred)

Work Location: In person