Payroll/Accounts Receivable

Payroll/Accounts Receivable Coordinator

Salary range: $28 to $32 depending on experience and skills.

General Job Summary: This role serves as a trusted team member of the Accounting Department. We are looking for a driven, accounting professional with a passion for solving problems, fostering team building, and continuously improving on our processes to ensure efficiency of operations. This position requires solid understanding of basic payroll and accounting principles including general labor laws, fair credit practices and collection regulations to calculate and posting accounting figures and financial records. Customer service orientation and a high degree of accuracy and attention to detail is needed.

Essential duties and responsibilities:

Payroll Coordinator

• Manually calculate, input and audit time entries in payroll software; including computation of wages and overtime payments while maintaining compliance with established standards and discretion with confidential information.
• Manually process semi-monthly payroll following all company policies and procedures including auditing of pre and post payroll output and distributing reports to Department Managers for approval.
• Verify holiday, PTO, and sick time available from employee records.
• Setup, update and maintain garnishments and liens, reimbursements, and other payroll changes or updates as needed, including any online agency processing and reporting.
• Process all semi-monthly and quarterly payroll tax payments and assist in preparing and filing federal and state payroll tax returns.
• Setup and maintain prevailing wage/certified payroll requirements in multiple states, as necessary.
• Prepare W-2’s and other year-end filing requirements.
• Must have excellent communication skills to respond to employee questions regarding the payroll process.

Accounts Receivable Coordinator

• Process and monitor incoming payments in compliance with financial policies and procedures, and secure revenue by verifying, classifying, computing, posting, and recording accounts receivable data and processing bank deposits.
• Review and reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Obtain, review, and adhere to customer’s terms and conditions and/or contract provisions related to progress billing requirements to prepare and send monthly customer invoices and statements.
• Prepare payment applications, lien notices and waivers, affidavits, W-9’s and various other documents as required.
• Verify any discrepancies and resolve client billing issues, and process any charge backs and change orders.
• Setup new customer’s accounts and review and evaluate existing credit accounts via various customer account reports.

Experience/Physical Demands: Experience in operating spreadsheets, and accounting and payroll software, with proficiency in MS Office. Data entry skills, along with 10-key skills, and an aptitude for numbers. Requires 2 to 3 years of related experience with payroll. Occasionally required to bend at the waist and lift and/or move up to 20 pounds. Construction or manufacturing experience is preferred. Work schedule is Monday through Friday 8:00am to 4:30pm, regular attendance is required.

Employment is contingent upon the successful completion of a pre-employment drug screening.

Pay: $28.00 - $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person