Payroll/HR Support Coordinator

SUMMARY:
The Payroll/HR (Human Resources) Support Coordinator provides confidential HR and Payroll administrative support to the Administrative Team. Additional responsibilities include but not limited to: preparing new hire paperwork, handling confidential documents, filing HR information, assist in orientation, clerical and data entry, and processing payroll.

MAJOR DUTIES AND RESPONSIBILITES:

Human Resources

• Facilitates with onboarding paperwork for new employee hires
• Facilitates in tracking completion of new employee paperwork
• Facilitates in interfacing with other departments to ensure a smooth onboarding process
• Assist with administrative functions and data entry
• Respond to recruitment inquiries
• Communicate with new hires on updates for paperwork and payment schedules
• Maintain a filing and coding system for correspondence, operations, records, files and invoices. Develop new systems as required.
• Maintains employee personnel files, and updates information as needed
• Processes internal job announcements and related procedures
• Implements and updates job descriptions

Payroll

• Perform payroll department operations
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconcile payroll prior to transmission and validate confirmed reports
• Reconcile Employee benefits and 403-b
• Reconcile Workers Compensation
• Reconcile Quarterly Wages Vs 941’s
• Understand proper taxation of employer paid benefits
• Process correct garnishment calculations and compliance
• Coordinate time and attendance and interface with payroll
• Process accurate and timely year-end reporting when necessary
• Process manual check as needed
• Performs other related duties as assigned

EDUCATION/EXPERIENCE REQUIREMENTS:

• A.A. and/or equivalent experience preferred
• Experience with Paychex preferred
• CPP preferred but not required
• 4-6 years of HR and Payroll experience.
• Preferred to be bilingual in Spanish/English

QUALIFICATIONS:

• Proficiency with Microsoft Office and other basic computer functions; strong Excel proficiency
• Experience with e-Time, Kronos, ADP PCPW, Payforce, Paychex, and Query
• Working knowledge of payroll best practices
• Strong knowledge of federal and state HR and Payroll regulations
• Organized and detail-oriented
• Strong integrity to sensitively handle confidential material
• High degree of professionalism and a strong work ethic and teamwork
• Ability to prioritize and manage multiple tasks/projects in a fast-paced environment
• Ability to work independently without supervision, be self-directed and demonstrate initiative
• Excellent verbal and written communication and interpersonal skills
• Must possess a strong attention to detail and the ability to protect private, sensitive, and confidential information
• Exhibit good judgment and decision-making skills

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.
• Regular use of hands and fingers to handle or operate standard office equipment (e.g., computer keyboard, calculator, copier, and fax machine).
• Ability to read and interpret documents, data, and spreadsheets.
• Adequate visual and auditory abilities to effectively communicate with team members and external stakeholders.
• Ability to travel locally for meetings or audits if required.

Note: It is the responsibility of the applicant to meet the entrance requirements as stated above. Upon accepting employment the applicant will sign to indicate that he/she has read, understands and possesses the qualifications required. He/She understands that La Familia will conduct a criminal background check through the Department of Justice.

Equal Opportunity Employer
It is the policy of La Familia Counseling Center, Inc. not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance

Experience:

• Human resources: 3 years (Required)
• Payroll: 3 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person