Payroll/Office Manager

About us

Come and be a part of the team that produces premium beverages, including Picky, The Apple Press and Boring Oat Milk. Apollo Foods was established to target key export markets, leveraging New Zealand's reputation as a safe and traceable food source. At Apollo Foods, we are committed to creating a sustainable and exciting work environment and we need good people to join our team. Join us and contribute to our mission of delivering high-quality products to customers worldwide.

About the role

To lead and run the payroll and administration function of the business. The role owns end-to-end payroll for all Apollo Foods employees, ensuring staff are paid accurately and on time, and in compliance with New Zealand employment legislation including the Holidays Act 2003, KiwiSaver and PAYE obligations. The role also manages accounts receivable and sales invoicing, GST and other IRD compliance, assists with month end accounting procedures across 3 companies and carries out general administration duties as required.

Key responsibilities

• Process payroll for all employees accurately and on time each pay cycle, including wages, salaries, overtime, allowances and public holiday rates
• Collect, check and reconcile timesheets and attendance data with managers before each pay run, and obtain payroll approval in line with Apollo's delegation of authority
• Calculate and process all leave in line with the Holidays Act 2003, including annual, sick, bereavement, family violence, alternative and public holiday entitlements
• Process all statutory and voluntary deductions, including PAYE, KiwiSaver, student loan, child support and other authorised deductions
• Set up new starters and process leavers in the payroll system, including final pays and holiday pay calculations
• Maintain accurate and confidential employee and payroll records, including pay rates, tax codes and bank details, in line with the Privacy Act 2020
• Reconcile payroll to the general ledger each pay period and at month end, including wages, leave liability and payroll accruals
• Ensure all sales invoices are processed in a timely, accurate and efficient manner
• Responsible for the timely and accurate filing of GST and other IRD compliance requirements
• Manage bank reconciliations and month end process

About you

• NCEA Level 3 or equivalent practical experience

• Proven experience processing end-to-end payroll, ideally for 50+ employees including waged and shift workers

• Understanding and practical knowledge of accounting procedures, including accounts receivable

• Working knowledge of payroll software and Microsoft Office, with strong Excel skills

• Desirable: Diploma in Business management or Bachelor of business studies; formal payroll training or certification