PEIMS Clerk

Primary Purpose Under direct supervision, perform data entry for Public Education Information Management System (PEIMS) data and maintain student records at the campus level. Process student enrollments, transfer requests, and withdrawals for the campus.

Qualifications Education/Certification:

High school diploma or GED

Special Knowledge/Skills Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance and 10-key skills

Ability to meet established deadlines

Strong organizational, communication and interpersonal skills

Experience Two years data entry experience

Major Responsibilities And Duties Records and Reports

• Collect and enter PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, and end-of-semester reports or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist in campus office as needed.

Other

• Maintain confidentiality.
• Be punctual in all areas.
• Maintain a positive attitude.
• Be a positive role model for all students.
• Participate in staff development, faculty meetings, and special events as needed.
• All other duties as assigned by the supervisor.

Supervisory Responsibilities None

Equipment Used Personal computer or online computer terminal, printer, copier, fax machine and calculator

Working Conditions Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions, prolonged use of computer, frequent interruptions and multitasking.