Peon

Job Description Peon

Department: Administration / HR & Admin
Designation: Peon / Office Assistant
Industry: Auto Component Manufacturing
Location: Plant / Manufacturing Unit
Reporting To: Admin / HR Manager

Job Purpose

To provide day-to-day office, administrative, and plant support services to ensure smooth functioning of the workplace. The role involves assisting employees and departments with routine office work, movement of documents, refreshments, housekeeping coordination, and other assigned support activities.

Key Responsibilities

• Deliver and collect documents, files, letters, and other official materials between departments.
• Assist HR, Administration, Accounts, Purchase, Production, and other departments with routine office work.
• Serve tea, water, and refreshments to management, employees, visitors, and during meetings as required.
• Maintain cleanliness and proper arrangement of office areas, meeting rooms, and common areas in coordination with housekeeping staff.
• Assist in arranging meeting rooms, chairs, files, stationery, and other requirements for meetings.
• Handle photocopying, scanning, printing, filing, and basic document movement as instructed.
• Support incoming and outgoing courier/document activities and maintain records where required.
• Assist visitors and guide them to the concerned department/person.
• Support plant and office staff in routine administrative activities.
• Assist in maintaining stationery and other office consumables.
• Perform banking, post office, courier, or other outside office duties as assigned.
• Ensure proper handling and confidentiality of company documents.
• Follow all company safety, security, discipline, and workplace procedures.
• Perform any other duties assigned by the HR/Admin Manager or Management.

Required Skills & Competencies

• Basic understanding of office and administrative work.
• Ability to read and write basic Hindi/English.
• Good communication and polite behaviour.
• Punctual, disciplined, and responsible.
• Ability to follow instructions and work as part of a team.
• Basic knowledge of photocopying, scanning, and printing will be an advantage.
• Physically fit and comfortable working in a manufacturing/plant environment.
• Honest, reliable, and willing to perform multiple support activities.

Qualification & Experience

Qualification: 8th / 10th Pass or equivalent.
Experience: 0–5 years of relevant experience in office, plant, manufacturing, or administrative support. Freshers may also be considered.

Working Conditions

• Work will be primarily at an auto component manufacturing plant/office.
• May be required to move between office and plant areas during working hours.
• Must follow prescribed PPE, safety, security, and housekeeping requirements wherever applicable.

Key Performance Indicators (KPIs)

• Timely completion of assigned support activities.
• Proper handling and movement of documents.
• Office and meeting room readiness.
• Punctuality and attendance.
• Discipline and workplace behaviour.
• Responsiveness to departmental requirements.
• Compliance with safety and company procedures.