People Admin Specialist

Job Summary

The incumbent of this position will be part of the People Administration team. The department is mainly responsible for all the tasks related to our employee’s lifecycle, from an administration point of view, such as on-boarding, hiring, calculating payroll, compensation and benefits processes, etc. The People associate will be responsible for the preparation of salary payroll for Werfen Iberia companies in accordance with Company’s policies and procedures.

Key Accountabilities

On-boarding

• Participate in the coordination of the on-boarding process.

• Communicate to Social Security and INEM the new employee.

• Maintenance of the movements of the template in the different databases.

• Attend queries from employees regarding internal processes, policies and tools.

Working Life

• Update changes of employee’s life in database.

• Manage accidents, maternity/paternity/illness leave.

• Administration tasks related to other employee benefits.

• Control payroll inputs and outputs monthly.

• Calculate payroll.

• Prepare and file Social Security and IRPF taxes.

• Help employees on enquiries about their pay-slips, contracts, absences, etc.

• Collaboration in case of internal or external audit.

Others

• Employee’s certificates.

• Prepare information to provide other departments.

• Data accuracy: maintain and validate employee master data; ensure data consistency across HR systems and payroll inputs.

• Reporting: prepare periodic HR and payroll reports; consolidate information for other departments and audits, ensuring timely delivery.

• Analytics: support basic analysis of HR indicators (headcount, absences, payroll variances); identify discrepancies and propose improvements.

Networking/Key relationships

• With Managers and employees. We care about of all them

• With People Team

• With People Corporate Team based in Barcelona

Minimum Knowledge & Experience required for the position:

• Minimum of 3/5 years of work experience in a HR department; previous knowledge of payroll and benefits

• Knowledge of labour legislation and official webs: SISTEMA RED, SILTRA, DELTA, CONTRAT@

• Knowledge of SAP on user level required

• Knowledge of accountability a plus

• Extensive knowledge of Microsof Office (Excel, Word, PowerPoint)

• Language fluency: Spanish native, medium level of English is a must, Portuguese a plus

Skills & Capabilities:

• High communication skills, both written and spoken

• Responsible, self-demanding in the achievement of a good job

• Proactive and with hands on mentality

• Self-organized, able to deal with heavy workload

• Concern for learning and understanding processes and tools, seeking the optimization of resources

• Open to change, flexible and able to adapt and learn from others

• Analytical capacity to understand the processes

• Professional even when performing repetitive tasks

• Role model in terms of Ethics and Compliance

Travel requirements:

Up to 10%