People and Admin Ops

Who you are

• Excited about building, structuring and scaling HR operations in a company that's just getting started
• At least 5-6 years of experience in People Ops, very hands-on, and comfortable with admin topics (e.g., managing the relationship with an accounting firm)
• Previous experience in a fast-scaling company, start-up or scale-up, ideally having helped build or scale People processes during a period of significant growth
• Business curiosity: genuinely interested in what's happening on the business side, and able to connect your work to where the company is heading
• Versatility across People and Corporate/Admin topics, with a strong People focus
• Rigour and rock-solid attention to detail
• Autonomy: you don't wait to be told there's a problem — you spot it, bring a solution, and know when to loop someone in on the tricky ones
• Demonstrated interest in automating and improving recurring processes, and genuine enthusiasm for AI
• Comfort interacting with a wide range of stakeholders, including senior profiles when needed
• Fluent English (written and spoken) to interact with the Alan team
• Based in Paris or the Île-de-France region, with the ability to work onsite regularly, ideally three days per week or more
• Experience in MedTech or in a start-up / scale-up
• Sensitivity to the medical world (professional or personal)
• Note: a 100% Occupational Health background may not be the right cultural fit, but worth testing

What the job involves

• You will join Prévenir at a very early stage and help build the foundations of our People and administrative operations as the company scales
• This role is particularly suited to someone who has already experienced a fast-growth environment, whether in a start-up, scale-up or during a 0-to-100 journey
• We're in the early chapters: this isn't about running existing processes — it's about creating them from scratch so they hold up at much larger scale
• The role brings a product mindset to People operations, where every key moment of the employee experience is carefully designed, with a constant focus on simplicity and automation
• You'll work closely with Lucie, who makes the final calls depending on topic complexity and supports you as you grow into autonomy
• Employee journey: onboarding, probation-period tracking, setting up and running performance reviews, feedback processes, and monitoring team engagement
• Documentation & operational efficiency: writing clear, user-centric documentation, spotting friction, simplifying or automating recurring processes. You leverage AI to multiply the impact of your work
• People admin: leave and absence management, payroll back-and-forth, contracting and employee administrative follow-up, onboarding formalities and affiliations (health/provident insurance, occupational health), GDPR compliance
• Operational finance: expense reports, preparing and sending accounting documents to Impulsa, preparing routine filings (including VAT)
• Over time, this person will take ownership of payroll management in coordination with our accounting partner, with training and support

Benefits

• Fair rewards: Generous equity packages complement your base salary, for permanent contracts only
• Flexible Office: Amazing office space at our HQ, sponsored co-working hubs or a full-remote experience with home office equipment sponsorship, we want you to live where you’re the happiest
• All the tools you need: Top-of-the-range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-cancelling headphones
• Flexible vacation policy and flexible working hours: Organise your time as you wish
• Delightful healthcare insurance: Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family, for permanent contracts only
• Transport: Country-specific commuter benefits
• Learning & Training opportunities: A highly flexible Training policy free books and a budget to attend and speak at conferences if the opportunity arises
• Parental leave: Extended parental leave for all new parents, for permanent contracts only