People & Culture Assistant

Location: Jwagal, Lalitpur, Nepal

Type: Full‑Time

Application Deadline: 6th October 2025

The Nepal Applied Artificial Intelligence and Machine Learning Initiative (NAAMII) is seeking a motivated and professional individual to join its People & Culture team as a People & Culture Assistant. NAAMII is committed to excellence in AI research, education outreach, applied mathematics, and fostering innovation across Nepal, guided by our vision of democratizing AI and building strong scientific capacity. (naamii.org.np)

If you are a graduate with some experience in HR / People & Culture / Admin, passionate about working in a research-driven, collaborative environment, and eager to contribute to an organization with impact, we encourage you to apply.

How To Apply Send your CV and cover letter to [email protected] with the subject line: Application: People & Culture Assistant.

Job Description: People & Culture Assistant

Purpose of the Role The People & Culture Assistant will support the People & Culture (HR) department in implementing HR, employee engagement, administrative, and organizational culture initiatives. The role ensures smooth functioning of HR processes, helps foster a positive work environment, and assists with operations that enable NAAMII’s teams to thrive.

Key Responsibilities

• Recruitment & Onboarding

• Assist with job posting, screening of resumes, coordinating interviews.

• Prepare onboarding materials; ensure new hires receive necessary orientation and access.

• Maintain recruitment records and applicant tracking.

• HR Administration

• Maintain accurate personnel files and HR databases.

• Assist in updating HR policies, manuals, and documentation.

• Process HR paperwork: contracts, performance appraisals, leaves, attendance, etc.

• Employee Engagement & Culture

• Support activities that promote positive workplace culture (team building, recognition, feedback)

• Assist with internal communications for staff updates, announcements, and events.

• Collect employee feedback / survey inputs when needed.

• Learning & Development Support

• Help organize training sessions, workshops, seminars.

• Coordinate logistics (venue, materials, invitations)

• Track staff training participation and maintain records.

• Compliance & Governance

• Ensure HR practices comply with local labor laws and organizational policies.

• Assist with preparation for audits or compliance checks related to HR.

• Help in policy implementation and monitoring.

• Administrative Support

• Support office operations where relevant: supplies, equipment, facilities coordination.

• Assist with general administrative tasks across People & Culture team.

• Maintain confidentiality of employee information and handle sensitive matters with discretion.

Required Qualifications & Experience

• Bachelor’s degree in Human Resources Management, Business Administration, Social Sciences, or related field.
• 1‑2 years of work experience in HR / People & Culture / Administration, preferably in research, education, or non‑profit sector.
• Basic knowledge of HR best practices and labor laws in Nepal.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HRIS or database tools is a plus.
• Strong organizational skills, attention to detail, ability to manage multiple tasks.
• Good communication skills in English and Nepali, both written and verbal.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Desired Qualities

• Proactive, reliable, and able to take initiative.
• Team player with a positive, collaborative attitude.
• Flexible and able to adapt to changing priorities in a dynamic environment.
• Strong interpersonal skills; empathetic and responsive to staff needs.

What NAAMII Offers

• Opportunity to work in a cutting‑edge AI & ML research / education‑oriented environment.
• Learning opportunities through workshops, exposure to diverse projects, internal capacity building.
• Collaborative and inclusive organizational culture.
• Competitive compensation and benefits consistent with qualifications and experience.

Categories: Vacancies