People Coordinator

• As our London office continues to grow, we’re looking for a proactive and highly organised People Coordinator to support the day-to-day delivery of employee and candidate experiences across our UK and EMEA teams
• Reporting to the Workplace Operations Manager, you’ll work closely with our US-based People Operations and Talent Acquisition teams to coordinate onboarding, recruitment activities, employee engagement and local employee support, helping create a seamless experience for both employees and candidates
• No two days are the same at CHAOS
• As CHAOS continues to grow, you’ll have the opportunity to develop your career in the direction that best suits your strengths and interests
• Coordinate onboarding and offboarding activities for UK and EMEA employees, ensuring a smooth and welcoming experience
• Support the employee lifecycle by coordinating benefits, payroll, HR administration and mobility processes with the US People Operations team
• Support day-to-day employee queries, coordinating with our US People Operations team where required
• Assist with maintaining employee records, People systems and documentation
• Coordinate new starter logistics including workspaces, welcome packs, branded merchandise and induction schedules
• Coordinate interview scheduling across multiple time zones, working closely with hiring managers, recruiters and interview panels
• Manage onsite interview logistics including room bookings, candidate hospitality and interview coordination
• Help deliver an exceptional candidate experience through clear communication and timely coordination
• Support offer coordination, background checks and new hire logistics
• Assist with recruitment reporting, hiring events and process improvements
• Coordinate team socials, employee engagement activities and internal events across the London office
• Support employee recognition initiatives and internal communications
• Coordinate branded merchandise (swag), welcome gifts and employee experience initiatives
• Support visitors, new starters and interview candidates during onsite visits
• Partner with the Workplace Operations Manager to help create an engaging, welcoming office environment

Benefits

• Generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses
• Free daily lunch, ‘No meeting Fridays’, unlimited PTO (for exempt employees), casual dress code
• Life, FSA, HSA, 401k (+ Company match), and more
• Medical, dental and vision benefits will be 100% paid for by the company- We’re looking for someone who enjoys variety, is naturally organised, proactive and resourceful, and can confidently manage multiple priorities while helping keep our teams and office running smoothly
• This is a fantastic opportunity for someone who wants to build a career across People Operations, Talent Acquisition or Workplace Operations
• Comfortable learning new systems and processes, with proficiency in Microsoft Office, Outlook and collaboration tools such as Slack
• Excellent attention to detail and able to handle confidential information with discretion
• 2-5 years of experience in a coordination role supporting Workplace, Employee Experience, People Operations, Talent Acquisition or Business Operations within a fast-paced environment
• Proactive, resourceful and comfortable taking ownership of tasks while working as part of a collaborative team
• Positive, adaptable and enjoys working across multiple functions to support a growing business
• Willingness to work primarily from our London office (4 days per week)
• Strong communication and interpersonal skills, with confidence working across teams and building relationships
• Highly organised, with the ability to manage multiple priorities and keep things moving
• Experience supporting People Operations, Talent Acquisition or Workplace
• Experience using Greenhouse or similar Applicant Tracking Systems
• Experience organising internal events, employee engagement initiatives or workplace culture activities
• Previous experience within a high-growth technology, defence or start-up environment
• Experience supporting onboarding, benefits or HR administration