People Operations Administrator

Are you organised, detail-focused and looking to build your career in Human Resources?

Animal Welfare League of South Australia (AWL) is looking for a People Operations Administrator to join our People Experience team. This is a varied, hands-on role supporting the day-to-day administration that helps create a positive and consistent experience for our employees.

You’ll work across the employee lifecycle, from recruitment and onboarding through to employee changes, development and offboarding. You’ll also help keep our employee records and systems accurate, coordinate important documentation and provide responsive administrative support to employees and managers across AWL.

About AWL

Since 1964, AWL has grown into one of South Australia’s leading animal welfare organisations. We find loving homes for vulnerable animals, reunite lost pets with their families and provide temporary shelter through our foster care program.

Our broader services include community education, pet boarding, veterinary care, pet cremation and memorial services, and our network of Thrift Shops. Everything we do supports our purpose of Supporting People to Support Animals.

About the role

Reporting to the People Operations Business Partner, you will:

• Coordinate recruitment administration, including advertising vacancies, shortlisting support, interview scheduling, reference checks and candidate correspondence
• Prepare employment contracts, variations, onboarding documents and other routine employee correspondence
• Coordinate employee onboarding and offboarding activities, including documentation, system access, inductions and internal notifications
• Maintain accurate and confidential employee records, personnel files and People Operations systems
• Monitor probation reviews, fixed-term contract dates, licences, clearances, training records and other compliance requirements
• Respond to routine People Operations enquiries and refer more complex or sensitive matters to the appropriate team member
• Support payroll and rostering processes by providing accurate employee information and following up discrepancies
• Maintain templates, forms, registers and records
• Compile basic workforce reports and employee data
• Help coordinate employee wellbeing, connection, learning and development activities
• Support People Experience projects, WHS, Return To Work, volunteer engagement and improvements to our systems and processes

About you

• High attention to detail with demonstrated ability to effectively manage competing priorities and deliver outcomes within timeframes
• Good organisational skills with the ability to be flexible and re-prioritise work when required
• Ability to work both collaboratively in a team and autonomously under limited direction
• Sound interpersonal skills with the ability to communicate both verbally and in writing with a range of stakeholders
• Motivated self-starter, pro-active and applies initiative to develop solutions and improve business processes
• Demonstrated ability to maintain privacy, confidentiality, exercise discretion and sound judgement
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint and Internet Explorer)
• Satisfactory National Police Clearance Certificate / National Police Check (NPC) at commencement of employment and periodically at the request of AWL
• Current Drivers Licence
• Commitment to AWL's vision, mission and beliefs, and understands, contributes to and aligns work/priorities to business strategies

Why join AWL?

This is an opportunity to build broad, practical HR experience within a supportive People Experience team and an organisation with a strong community purpose.

At AWL, our work is guided by our beliefs: Create Opportunities, Show Compassion, Be Optimistic, Share Knowledge and Walk the Talk. These beliefs shape how we work together and how we support our people, volunteers, customers and community.

How to Apply

Please submit your resume and a cover letter outlining your interest in the role and the experience and strengths you would bring to AWL.

AWL is committed to providing a safe, respectful and inclusive workplace. We welcome applications from people with diverse backgrounds, experiences and perspectives.