People Operations Coordinator

Who you are

• 1–3+ years in HR, People Operations, onboarding, event management, or a related operations or coordination role
• Experience with an HRIS (Workday strongly preferred); familiarity with onboarding workflows a plus
• High attention to detail and strong follow-through — you catch your own errors and close loops without being reminded
• Flexibility and composure in a fast-paced, ambiguous environment — you adjust quickly when priorities shift and manage multiple competing tasks without dropping the ball
• Strong communication and facilitation skills — you keep new hires informed, flag issues proactively, and can confidently own a room in front of a large cohort
• Comfort with global context: multi-country document requirements, regional compliance differences, and coordinating calendars across time zones
• Nice to have: prior experience at a startup or high-growth company; exposure to global HR operations or multi-entity environments; a track record of presenting or facilitating deck-based content with energy and clarity

What the job involves

• The People Operations Coordinator, Onboarding supports the operational foundation of Harvey's new hire experience, running the logistics, systems, and processes that make onboarding work end-to-end — from pre-arrival travel and scheduling through document collection, system processing, and in-person facilitation on day one
• This is a hands-on coordination role that sits at the center of a fast-growing People team, partnering daily with the People Operations team and cross-functionally with People Systems, Recruiting, Benefits, Payroll, and Legal
• The onboarding program is scaling quickly and still being built in places, so this person will both execute a high volume of moving pieces with precision and help improve the systems and materials as the program matures
• Success in the role means every new hire's first experience with Harvey feels welcoming, organized, and seamless
• Facilitate in-person onboarding for New York–based new hire cohorts — run orientation and make sure every new hire feels welcomed and ready from day one
• Own onboarding logistics end-to-end: coordinate administrative filing and manage orientation schedules, decks, and calendar invites
• Process new hires accurately across our systems (Workday and related tools), with a clear eye on downstream impact to Payroll, Benefits, and IT
• Support pre-employment and compliance processes, including background checks, right-to-work verification, and required document collection and filing across our global regions
• Support the creation and maintenance onboarding materials — orientation slides, onboarding guides, and internal documentation — keeping content accurate as the program evolves
• Manage new hire communications, support onboarding automations (email sequences and calendar workflows), and surface field feedback to help improve the program at scale