People Ops

Administration & Payroll

• Manage all administrative aspects of the employee lifecycle, from hiring to departure.

• Prepare and maintain employment contracts, amendments, and related HR documentation.

• Coordinate onboarding and offboarding activities and ensure accurate employee records.

• Monitor key administrative milestones such as probation periods, absences, leave requests, and contractual changes.

• Gather, review, and communicate payroll information to external providers while ensuring accuracy and compliance.

• Verify payroll outputs and address any discrepancies when required.

• Support the administration of social security and statutory declarations in collaboration with payroll partners.

• Ensure the consistent application of compensation and benefits policies and respond to employee queries.

• Keep HR processes aligned with local employment regulations and legislative developments across multiple countries.

Assistance & Support

• Act as a trusted point of contact for HR-related administrative and operational questions.

• Provide guidance on topics such as leave management, employment documentation, and internal HR procedures.

• Maintain and analyze HR data to support reporting and decision-making.

• Assist with employee representative matters and support the preparation of employee relations meetings and related documentation.

• Contribute to maintaining positive employee relations while ensuring compliance with applicable regulations.

Projects & Process Improvement

• Identify opportunities to improve HR workflows, tools, and operational efficiency.

• Participate in cross-functional HR initiatives and transformation projects.

• Support the implementation of new HR programs and organizational initiatives.

• Contribute to employee representation and governance-related projects when required.

Experience & Skills

• At least 5 years of experience in HR Operations, HR Administration, or a similar role.

• Solid experience managing payroll processes, ideally across multiple countries.

• Strong understanding of employment legislation and HR compliance requirements.

• Advanced proficiency with Excel and HR information systems.

• Experience working with international teams and stakeholders.

• Professional fluency in English.

Personal Qualities

• Excellent attention to detail and accuracy.

• Strong organizational and time-management skills.

• Ability to manage multiple priorities simultaneously.

• Service-oriented approach with strong interpersonal skills.

• High level of discretion and confidentiality.

• Problem-solving mindset and ability to work autonomously.

• Comfortable operating in a dynamic, international, and evolving business environment.