Permit Coordinator

Permit Coordinator

Full-time, hourly (about 40 hrs/week)

Be the reason our crews get to do their jobs at our job sites

Our crews cannot even start until someone gets the paperwork right. That someone is you. As our Permitting Coordinator, you own the permit process from first look to final approval, securing the encroachment, and right-of-way permits our crews need before they can begin.

We work across dozens of cities and counties, each with its own code, forms, and portal. You don’t need to memorize them. You just need to be the kind of person who reads the code before filing, asks the city when something’s unclear, gets the answer in writing, and never lets an application go quiet.

What you’ll do

• Pin down the right jurisdiction at the parcel level (mailing addresses lie)
• Read local code to figure out exactly what each job needs, and catch permits we don’t need before we spend time and fees on them
• Build airtight application packages: site report, site plan, photos, replanting plan, traffic control plan, insurance certificate, owner authorization
• File through city portals and log every submission
• Chase reviewers, answer corrections before deadlines, and handle denials and appeals with a clean paper trail
• Hand approved permits and conditions to Operations before crews are scheduled, so there are no surprises on site

What you bring

• An eagle eye for the details cities reject on: owner names, parcel numbers, measurements, signatures, and dates
• The discipline to run a big queue from a task system and follow through on every item
• Clear, professional writing, and good judgment about when to wave in your manager
• Outgoing team player personality to build great working relationships with your colleagues as well as outside agencies.

The details

Full-time, hourly, with occasional pre-approved overtime. You’ll check in weekly with your manager and work closely with colleagues in Sales and Operations.