Permit to Work Coordinator

Company Overview

UK Docks Marine Services is a family owned and operated business established in 1992 and proudly delivers a range of services in the maritime sector. Over the years, the company has acquired an excellent reputation in the industry by combining the expertise and experience of its team.

Originating in the North East of England which remains its’ headquarters, UK Docks Marine Services works across the globe delivering vessel maintenance repair and refit, in-service support, vessel upgrades and modifications, vessel conversions, ship life extension programs, technical and logistical support and comprehensive data management services.

The starting point for the company’s progress is in recognition of its responsibilities towards its customers and employees alike and we consciously maintain the highest standards in terms of health and safety, protection of the environment and quality of our work.

This is a great opportunity to be a key member of the site QHSE team as a Permit to Work Coordinator.

Key Responsibilities

Manage and administer the site-wide Permit to Work (PTW) system including hot work, cold work, electrical, paint & blast.

Ensure areas within the permit scope are secure and all hazards (fire prevention, sparks, and chemicals etc) are abated before permits are issued.

Support the maintenance of an effective Permit to Work (PTW) procedure aligned with project requirements and evolving site needs.

Provide relevant guidance and support to permit applicants, permit acceptors, and project stakeholders.

Ensure permits are appropriately and regularly reviewed, issued, authorised, monitored, and closed in accordance with QHSE procedures, for example conducting daily random auditing of active work permits.

Monitor compliance with permit conditions and Permit to Work (PTW) requirements across the site, including but not limited to LOTO, energy isolation, blinding, etc.

Maintain Permit to Work (PTW) registers, permit records and associated documentation.

Identify and escalate Permit to Work (PTW) non-compliance issues and emerging risks to the QHSE Manager, appropriate departments and/or contractors.

Work collaboratively with contractors, vendors, client representatives, and project stakeholders to ensure the safe execution of work.

Ensure equipment affected by work permits is cleaned, tested and deemed safe for subsequent work to be performed.

Perform gas testing associated with permit scopes.

Monitor housekeeping and the correct utilisation of PPE throughout the work area.

Understand, interpret, and provide positive support to the Health and Safety Management System.

Participate in daily progress update meetings during project activities.

Assist with daily safety observations to identify safety trends on the site.

Support the input and tracking of incident information (near misses, first aids and accidents) into applicable applications when required.

Support with accident investigation processes as and when required.

Relevant Skills

Excellent communication, stakeholder engagement and influencing skills.

Strong organisational skills with attention to detail.

Ability to prioritise competing requests without compromising on safety or operational control.

Confidence and ability to challenge, refuse, suspend or stop work when controls are inadequate.

Qualifications

NEBOSH General certificate or equivalent qualification.

A relevant health & safety, technical, engineering or facilities qualification.

IOSH Managing Safely qualification or equivalent (desirable).

Knowledge

Practical experience operating/coordinating a permit-to-work system in an operational environment.

Strong understanding of control of work processes, isolation management etc.

Proficiency with Microsoft Office and digital management systems.

Experience in risk assessment and safe systems of work.

A working knowledge of:

• Hot work, electrical, cold work, electrical, paint & blast permit controls.

• Isolation, lock-out and tag-out principles.

Experience in a shipyard or marine background.

Compensation & Benefits

Competitive salary

Company pension scheme

Enhanced annual leave entitlement

Loyalty rewards for additional years’ service

Purchase leave scheme

Professional development and training opportunities

Free car parking

Work Location: In person