Permitting Assistant

About the role

The Permitting Assistant is responsible for assisting in the preparation, processing, submission, monitoring, and follow-up of all permits, licenses, clearances, and regulatory documents required for the development, construction, and operation of the Company's solar energy projects. The position serves as a liaison between the Company and various Local Government Units (LGUs), government agencies, utility providers, and other regulatory offices to facilitate the timely processing and approval of project requirements. The Permitting Assistant ensures that all submissions are complete, accurate, properly documented, and processed within prescribed timelines to prevent unnecessary project delays.

Key responsibilities

• Prepare, compile, review, and organize documentary requirements for permits, licenses, clearances, and approvals needed for solar project development and construction
• Assist in processing applicable permits, including Barangay Clearances and Resolutions, Locational and Zoning Clearances, Development Permits, Building Permits, Electrical Permits, Fencing and Excavation permits, Environmental permits and clearances, Fire Safety Evaluation Clearance and Fire Safety Inspection Certificate, Occupancy Permits, and other permits required by LGUs and regulatory authorities
• Verify that applications, technical documents, plans, forms, and supporting attachments are complete and consistent before submission
• Coordinate with the Engineering, Construction, HSE, Legal, and Project Management teams to obtain necessary plans, certifications, technical information, and supporting documents
• Act as a primary liaison between the Company and LGUs, including barangay offices, municipal or city offices, and provincial government offices
• Conduct site visits and government-office visits to submit applications, follow up on pending requirements, clarify deficiencies, and monitor application progress
• Establish and maintain professional working relationships with government personnel, permitting officers, inspectors, and other relevant stakeholders
• Maintain an updated permitting tracker or dashboard for all assigned projects, indicating project name and location, required permits and responsible agencies, application and submission dates, current application status, pending documentary requirements, follow-up dates and next actions, and expected approval dates and actual completion dates
• Monitor permit application deadlines and follow up regularly on pending applications, and immediately notify the Permitting Manager of potential delays, rejected applications, or incomplete submissions
• Monitor the validity and expiration dates of permits and licenses and assist in securing renewals, amendments, or extensions when necessary

About you

• Bachelor's degree in Business Administration, Public Administration, Political Science, Engineering, or a related field is preferred
• Preferably at least one (1) year of experience in permit processing, government liaison work, regulatory compliance, project administration, or a similar role
• Experience coordinating with LGUs or processing construction-related permits is an advantage
• Experience in renewable energy, construction, electrical works, or infrastructure projects is an advantage
• Knowledge of common LGU permitting procedures and government documentary requirements
• Proficiency in Microsoft Office, particularly Excel, Word, and email applications
• Ability to maintain permit trackers, document logs, and status reports
• Good written and verbal communication skills
• Strong document organization and recordkeeping skills
• Highly organized, detail-oriented, and systematic; proactive in following up on pending applications and resolving deficiencies