Permitting Officer

About the role

A Permitting Officer reviews and processes permit applications to ensure compliance with laws and regulations. The role includes evaluating documents, coordinating with departments, conducting inspections, and issuing or denying permits. The officer maintains records, provides guidance to applicants, monitors compliance, and investigates violations. They also prepare reports and ensure efficient, timely, and transparent permit processing.

Key responsibilities

• Monitor permit expiry dates, check upcoming expirations, initiate the renewal process in advance, and update permit tracking sheets or systems daily/weekly
• Prepare and submit permit applications by drafting, reviewing, and submitting applications and supporting documents for new permits or renewals, ensuring completeness and accuracy before submission
• Follow up with government agencies or regulatory bodies on the status of pending applications and respond promptly to queries or requests for additional information
• Coordinate internally with project managers, site teams, or other departments to gather necessary documents and information, and update stakeholders on permit status and compliance requirements
• Maintain permit records by organizing and archiving hard and digital copies of all permits, licenses, approvals, and related correspondence, ensuring records are easily accessible for audits or inspections
• Update permit logbooks or databases daily and prepare and submit weekly or monthly reports to supervisors
• Draft letters, forms, and responses to regulatory authorities and maintain clear communication with external stakeholders regarding permit-related matters
• Review government bulletins, circulars, and legal updates to stay informed of changes in permit regulations and share relevant changes with the Legal/Admin department
• Accompany government inspectors or assist site teams during permit-related inspections and ensure all required documents and compliance measures are in place during visits
• Provide required permit documentation during internal or external audits and assist in compiling audit reports related to regulatory compliance

About you

• At least 2-5 years of relevant experience in permitting, licensing, or regulatory compliance
• Experience working with government agencies, municipal authorities, or regulatory bodies is essential
• Prior experience in sectors like construction, real estate, oil & gas, utilities, or manufacturing is highly desirable
• Proven track record in preparing, submitting, and following up on various types of permit and license applications
• Familiarity with local, regional, and national regulatory frameworks relevant to the company's operations
• Hands-on experience in managing permit renewals, compliance tracking, and maintaining permit documentation systems
• Exposure to site inspections, inter-agency coordination, and handling permit-related audits or legal queries
• Experience working in or alongside Legal or Administration departments with knowledge of legal terminology and administrative procedures
• Experience dealing with multi-site operations or projects requiring coordination across different jurisdictions