Personal Admin

About the role

Provide administrative and personal support to an executive or team, with a strong focus on clear, accurate written and spoken English. Handle correspondence, scheduling, and documentation to a high standard of language quality. Keep daily operations organized and running smoothly.

Key responsibilities

• Draft, proofread, and edit emails, letters, reports, and other documents with excellent grammar
• Manage calendars, appointments, meetings, and travel arrangements
• Handle incoming calls, emails, and messages professionally
• Prepare meeting agendas, take minutes, and follow up on action items
• Organize and maintain digital and physical files, records, and databases
• Translate, summarize, or simplify complex information when needed
• Coordinate with clients, partners, and internal teams in clear, polished English
• Handle expense reports, invoices, and basic bookkeeping tasks
• Manage confidential information with discretion
• Support special projects and ad hoc tasks as assigned

About you

• Degree in English, Education, Communications, Business Administration, or a related field, or equivalent experience
• Advanced to native-level English, with excellent grammar, vocabulary, spelling, and writing skills
• Strong spoken English with clear pronunciation and professional tone
• Prior experience as an administrative assistant, executive assistant, or similar role
• Proficiency in Microsoft Office or Google Workspace
• Excellent organization, time management, and attention to detail
• Ability to handle confidential matters with integrity
• Preferred: Teaching, tutoring, or editing experience
• Preferred: English language certification such as IELTS, TOEFL, CELTA, or TESOL
• Preferred: Experience supporting executives or working with international clients