Personal Administrativo

LAS MERCEDES ADULT DAY CARE

JOB DESCRIPTION
Administrative Assistant / Compliance Coordinator

Reports to: Administrator & Director

Job Summary

The Administrative Assistant supports daily administrative operations and ensures compliance across assigned centers. This role requires frequent travel between locations to monitor operations, supervise compliance, and report findings to administration.

The Administrative Assistant may temporarily assume supervisory responsibilities when needed but primarily functions in an administrative and compliance oversight role.

Key Responsibilities

Administrative Duties

· Manage emails, phone calls, and daily communications

· Maintain calendars, schedules, and internal coordination

· Keep records, files, and reports accurate and up to date

· Prepare and submit administrative reports to leadership

· Maintain employee and participant records in compliance with regulations

Compliance & Monitoring (Primary Function)

· Travel regularly to assigned centers to monitor operations

· Ensure staff follow company policies, procedures, and regulatory requirements

· Verify compliance with attendance, safety, sanitation, and documentation standards

· Identify issues, risks, or non-compliance

· Report findings clearly and timely to Administrator/Director

· Follow up to ensure corrective actions are implemented

Operational Oversight

· Monitor employee performance, punctuality, and adherence to duties

· Support supervisors in maintaining smooth center operations

· Assist in resolving operational issues when needed

· Ensure participants receive proper care and services

Supervisor Coverage (As Needed)

· Temporarily assume supervisor responsibilities when required

· Support team coordination and workflow during supervisor absence

· Ensure continuity of operations at assigned locations

Communication & Reporting

· Act as a liaison between centers and administration

· Provide regular updates on compliance, performance, and issues

· Escalate urgent matters immediately

Requirements

· Valid driver’s license and reliable vehicle (required)

· Ability to travel frequently between multiple locations

· Strong organizational and reporting skills

· Attention to detail and compliance mindset

· Strong communication and problem-solving skills

· Ability to work independently and take initiative

· Bilingual (English/Spanish preferred)

· Proficiency in Microsoft Office (Word, Excel, Outlook)

Experience

· Minimum 2 years in administrative, operations, or supervisory role

· Experience in healthcare or Adult Day Care preferred

Key Skills

· Organization and time management

· Analytical thinking and attention to detail

· Leadership and team support

· Professional communication

· Compliance monitoring

Additional Notes

· This is a field-based administrative role, not a desk-only position

· Daily travel between centers is a core responsibility

· Position requires constant communication with administration and accurate reporting.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person