Personal & Executive Assistant

About the role

We are seeking a highly organised, proactive and resourceful Personal & Executive Assistant to join us on a full-time basis.

Based in the Central Region, you will provide comprehensive administrative and executive support. Your responsibilities will cover business administration, calendar coordination, team support, document preparation and occasional personal errands.

This role is suitable for someone who takes ownership, works independently and is comfortable using technology and AI tools to improve productivity.

What you’ll be doing

• Managing calendars, scheduling appointments, team meetings, interviews and business events
• Coordinating daily schedules and providing timely reminders and follow-ups
• Preparing presentations, reports, meeting materials and other documents
• Assisting with administrative tasks, document tracking, submissions and follow-ups
• Managing incoming communications and responding to general enquiries professionally
• Using AI tools such as ChatGPT and Claude for research, drafting, summarising information, preparing content and improving work processes
• Reviewing and verifying AI-generated work to ensure that all information is accurate, appropriate and professionally presented
• Maintaining organised filing systems, databases, spreadsheets and records
• Liaising with team members, internal departments and external stakeholders
• Supporting recruitment coordination, including arranging interviews and communicating with candidates
• Arranging travel, accommodation, reservations and itineraries when required
• Assisting with expense tracking, purchases and general office administration
• Handling confidential information with professionalism and discretion
• Assisting with occasional personal appointments, arrangements and errands
• Anticipating requirements and ensuring that important tasks and deadlines are followed through

What we’re looking for

• Previous experience as a Personal Assistant, Executive Assistant or Administrative Assistant is preferred
• Experience in a professional services environment would be advantageous
• Highly proficient and comfortable using AI tools such as ChatGPT and Claude
• Able to write clear prompts, verify AI-generated information and turn the output into practical, professional work
• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook
• Exceptional organisational and time-management skills
• Able to manage multiple priorities and meet deadlines with minimal supervision
• Excellent written and verbal communication skills
• Proactive, resourceful and able to anticipate what needs to be done
• Strong attention to detail and accuracy
• Responsible and discreet when handling confidential information
• Professional, dependable and willing to take ownership of assigned tasks
• Comfortable supporting both business matters and occasional personal errands
• Adaptable and able to work effectively in a fast-paced environment
• Familiarity with calendar management, cloud storage, database systems or workflow tools would be advantageous
• Responsible use of AI, with an understanding that confidential information must not be uploaded to unauthorised platforms

What we offer

• Competitive salary based on experience and capabilities
• Full-time permanent position with job stability
• Exposure to business operations, team management, recruitment and general administration
• Training and opportunities to develop your administrative, technology and AI capabilities
• Clear opportunities to take on greater responsibilities as the organisation grows
• Supportive and professional working environment
• Statutory employee benefits and entitlements
• Incentives/Bonus will be provided for strong performance and consistent high-quality work

Apply now

If you are proactive, detail-oriented and confident in using technology and AI to work more effectively, we would love to hear from you.

Please submit your CV together with a short introduction explaining your relevant experience, your familiarity with AI tools such as ChatGPT or Claude, and why you would be suitable for this role.