Personal Assistant - 65739643138

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Role: Personal Assistant

Priority Location: Latin America, South Africa & Philippines

Working Hours: 20 hours per week, Part-time, Flexible, with availability during U.S. business hours and occasional responsiveness outside standard hours

Salary Range: $1,000 per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About The Role The company is hiring a full-time Financial Analyst to support its investment team with deal screening, financial analysis and pipeline management. You will review Confidential Information Memorandums (CIMs), write clear summaries of each opportunity, and keep deal and contact data accurate in Salesforce. The role works mostly with the internal team, with some contact with external partners, so polished written and spoken English matters.

Key Responsibilities Personal & Lifestyle Management

• Coordinate household services, including recurring house cleaning and laundry services
• Schedule recurring grocery and household deliveries through Walmart and other retailers
• Purchase miscellaneous household and personal items as needed
• Coordinate personal appointments, reservations, and other commitments
• Schedule recurring dinners and personal activities
• Help manage invitations, gifts, and other personal logistics
• Handle other day-to-day personal tasks that help free up the executive's time

Travel & Scheduling

• Research and book domestic and international flights, hotels, transportation, and other travel arrangements
• Coordinate travel itineraries based on established preferences
• Manage reservations and logistics around upcoming trips
• Keep track of schedules, commitments, and important dates

Entertainment & Event Coordination

• Research and coordinate comedy performances, musical performances, private events, and occasional gigs
• Reach out to venues and event organizers and manage booking logistics
• Help organize private parties and events at the home
• Coordinate vendors, entertainment, food, and other event-related details

Brand & Creative Projects

• Help launch and maintain simple websites for multiple personal brands and projects, primarily using platforms such as Squarespace
• Set up domain registrations, email accounts, social media profiles, and other basic digital infrastructure
• Coordinate with designers and vendors to finalize logos and other brand assets
• Help establish and maintain social media accounts for personal and creative brands
• Coordinate basic trademark research and filing logistics, working with legal professionals when necessary
• Help organize and execute various projects related to a new tennis/fashion brand and music/comedy projects

Music & Entertainment Projects

• Assist with building and coordinating a new band
• Research and help identify potential performers and front-person candidates
• Coordinate auditions and communication with prospective performers
• Help manage the band's website, social media, branding, and basic administrative needs
• Support occasional musical performances and related events

What We’re Looking For The ideal candidate is:

• Extremely proactive and comfortable figuring things out independently
• Highly organized and able to manage many unrelated tasks at once
• A strong communicator who is concise and responsive
• Comfortable working with a busy, fast-moving entrepreneur
• Resourceful and willing to research, call, email, coordinate, and follow up until something is completed
• Comfortable handling both personal and professional responsibilities with discretion
• Tech-savvy and comfortable learning new software and online platforms
• Familiar with tools such as Gmail, Google Calendar, WhatsApp, Squarespace, social media platforms, and online shopping services
• Comfortable coordinating vendors, service providers, venues, and other third parties
• Able to take a simple direction such as "get this set up" and independently determine the steps required to make it happen

Working Style

This role is best suited for someone who enjoys variety and ownership. There will not necessarily be a rigid list of tasks every morning. Priorities will change based on what is happening in the executive's life and businesses.

The executive prefers direct, concise communication and quick execution over lengthy meetings or unnecessary process. The assistant should be comfortable receiving requests via WhatsApp, email, or messaging and taking ownership from there.

This is a long-term opportunity for someone who can become a trusted right hand and gradually take on more responsibility as they learn the executive's preferences and routines.

Examples of Assignments

Assignments May Include

• "Find and schedule a recurring house cleaning service."
• "Set up a Squarespace website for this new brand."
• "Find three options for a logo designer and coordinate the project."
• "Book dinner for Friday night with my daughter."
• "Order the usual groceries from Walmart."
• "Find a hotel in Seattle and book the flight based on my preferences."
• "Find potential performers for the band and coordinate auditions."
• "Set up Instagram and X accounts for this brand."
• "Find someone who can help with this trademark and coordinate the process."
• "Help organize a private party at the house."
• "Find a venue where I can perform comedy or play with the band."