Personal Assistant / Administrative Assistant

About the role

We are looking for a highly organized, proactive, and reliable Personal Assistant / Administrative Assistant to support our management team and ensure smooth day-to-day administrative operations. The ideal candidate should have strong communication and coordination skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.

Key responsibilities

• Provide day-to-day administrative and personal assistance to the management team
• Manage calendars, schedule meetings, appointments, and coordinate internal and external communications
• Organize and maintain documents, files, reports, and other important records
• Handle correspondence, emails, and follow-ups in a timely and professional manner
• Coordinate with internal teams, external partners, resellers, and other stakeholders as required
• Assist with planning and organizing meetings, events, and company activities
• Track pending tasks, deadlines, and action items and ensure timely follow-ups
• Support general office administration and help ensure smooth day-to-day operations
• Handle confidential information with discretion and professionalism
• Take on additional administrative or coordination tasks as required by management

About you

• 0–5 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar coordination role
• English Proficiency (Written and Spoken)
• MS Office, especially MS Excel, Word, and PowerPoint
• Email and calendar management
• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Attention to detail and ability to manage multiple priorities
• Proactive approach and strong follow-up skills
• Excellent English and Chinese communication skills
• Comfortable coordinating with multiple teams and stakeholders