Personal Assistant / Administrative Assistant

About the role

We are seeking a Personal Assistant / Administrative Assistant to join our team in Perth, WA 6000 on a full-time basis. The position is to provide support to the Executive Assistant and Chairman of an investment and advisory firm. You will be responsible for providing comprehensive administrative and secretarial support, ensuring smooth day-to-day operations and contributing to the overall productivity of the organisation.

Duties will include, but are not limited to:

• General duties required by the Chairman & Executive Assistant on request
• Diary Management
• Property Management
• Typing and preparing correspondence
• Travel arrangements
• Use of Excel, Word, photocopying, scanning and filing
• Outside Office deliveries and collections
• Mail collecting
• Answering and managing phone lines
• Payment of invoices and accounts, both personal and company related
• Purchasing of office and personal goods
• Liaising with Accountants
• Monthly MYOB account processing (training can be provided)
• Quarterly BAS and IAS preparation for Accountants
• Weekly cashflow reports

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant or Administrative Assistant
• Excellent organisational skills with the ability to manage multiple priorities
• Strong written and verbal communication skills with attention to detail and accuracy
• Discretion and the ability to handle confidential information with professionalism and integrity
• Professional demeanour with strong interpersonal skills
• Proactive approach with the ability to anticipate needs and take initiative to solve problems independently

Excellent English and communication skills will be required. You must be highly trustworthy, accurate with excellent attention to detail, have a strong work ethic, punctual, able to follow instructions and use initiative. We are looking for candidates who can work in the office autonomously particularly if other staff are working from home.

A current and valid driver’s licence is required. Applicants must have their own reliable vehicle, as travel between work locations may be required.

CBD location, Monday to Friday, hours 9-5:30pm.

Please contact Kirsty with a cover letter and resume at

[email protected]