Personal Assistant & Administration

About the role :

We are looking for a proactive, highly organized, and detail-oriented Personal Assistant & Administration to support our Manager/Director in managing daily activities, communication, coordination, and administrative tasks.

Key responsibilities :

• Manage the Manager/Director's daily calendar, schedules, meetings, and appointments.
• Assist the Manager/Director with administrative and data-related tasks as required, including preparing, compiling, organizing, and updating requested data.
• Coordinate internal and external communication, including emails, phone calls, and visitors.
• Arrange domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Prepare meeting agendas, minutes of meetings, reports, presentations, and other business documents.
• Conduct research and compile information to support the Manager/Director's decision-making.
• Monitor project progress, follow up on action items, and ensure deadlines are met.
• Handle document filing, expense reports, and other administrative activities.
• Coordinate general office activities and ensure smooth day-to-day operations.
• Handle confidential information with a high level of discretion.

Requirements & Qualifications :

• Minimum Diploma (D3) to Bachelor’s Degree (S1) in any field of study.
• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or in a similar administrative role.
• Fluent in English, both written and spoken.
• Strong proficiency in Microsoft Excel, including data management, reporting, formulas, and basic data analysis.
• Proficient in Microsoft Word, PowerPoint, and Google Workspace.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proactive, independent, and able to anticipate needs and solve problems effectively.
• High attention to detail and ability to manage multiple priorities.
• Able to handle confidential information professionally.
• Based in Semarang or willing to work/commute to Semarang.