Personal Assistant and Administration Executive

ensure that executives, teams, and offices run smoothly. A Personal Assistant typically supports a single manager or executive, managing their individual schedule and private tasks, while an Administrative role generally supports a broader team or office operations.

Personal Assistant (PA) Roles and Responsibilities

• Calendar Management: Control diaries, book appointments, and prevent scheduling conflicts.
• Gatekeeping: Screen phone calls, sort emails, and handle correspondence on behalf of the manager.
• Travel Logistics: Plan domestic and international travel, flights, and hotels.
• Meeting Support: Take meeting minutes, prepare briefing papers, and set up presentation equipment.
• Personal Errands: Handle confidential personal tasks, shopping, or household schedules depending on the employer.

Administrative Roles and Responsibilities

• Office Management: Greet visitors, answer multi-line phones, and maintain common areas.
• Data and Record Keeping: Create and organize physical and digital filing systems and databases.
• Document Preparation: Draft memos, reports, invoices, and standard correspondence.
• Inventory Control: Order and restock office supplies and manage vendor deliveries.
• Financial Processing: Handle basic bookkeeping, expense reports, and billing data